Property Manager and Business Support

Get Staffed Online Recruitment Limited; Easter Howgate; Hybrid; GBP 32,000 - 35,000; Full time

Benefits offered by this job

Company pension

Flexible remote hours

Gym membership

Company laptop and phone

Event participation

Job summary

Get Staffed Online Recruitment Limited is seeking a capable Residential & Guesthouse Property Administrator in Edinburgh to manage nine flats, coordinate property administration for guesthouses, and provide executive support to the owner and group.

You will handle tenant queries, ensure certificates and insurance are up to date, conduct inspections, arrange viewings, liaise with safety providers, assist with HR tasks, and help organise events, with hybrid working and a 32–40 hour week.

Qualifications

• Excellent organisational and time-management abilities in a busy environment.
• Proactive, solutions-focused approach with initiative.
• Strong attention to detail, especially with sensitive financial/compliance information.
• Reliable team player with ability to prioritise and multi-task.
• Good communication with tenants, contractors and internal teams.

Responsibilities

• Manage nine Edinburgh flats: respond to tenant queries and arrange repairs.
• Arrange and maintain up-to-date certificates, insurance policies, and stay compliant with rental legislation.
• Conduct annual property inspections and coordinate related actions.
• Advertise available flats and conduct viewings.
• Coordinate property administration for guesthouses and liaise with external contractors.
• Arrange insurance and utilities, keep certificates and licences up to date; liaise with fire safety/providers.
• Support HR/Finance tasks, including advertising vacancies and candidate communications.
• Organise staff events and office celebrations; assist with other reasonable duties.

Skills

Organisational skills

Time management

Proactive problem solving

Attention to detail

Communication

Job description

The Role

You will manage nine Edinburgh flats, coordinate property administration for their guesthouses and provide administrative support to the company owner and wider group.

Residential Property Management:

• Nine Edinburgh flats - respond to tenant queries and arrange repairs.


• Arrange and maintain up-to-date certificates and insurance policies, and keep abreast of relevant rental property legislation, regulations and compliance requirements.


• Conduct annual property inspections.


• Advertise available flats and conduct viewings.

Guesthouse Property Administration

Your role will focus on property administration. They have external contractors that manage bookings, guests, cleaning and linen.

• Arrange insurance and utilities and keep certificates and licences up to date.


• Liaise with fire safety, alarm monitoring and certification providers.


• Support the Guesthouse On-site Manager with purchasing ad hoc items.

Executive Assistance and Business Management:

• Proactively take on administrative work from the company owner, and carry out research to present clear, practical options.


• Coordinate insurance arrangements across the group.


• Support the HR / Finance Manager with HR administration, including advertising vacancies and communicating with candidates.


• Organise staff events and office birthday celebrations, including cards and cakes.


• As part of a small team, you may also be asked to undertake other reasonable duties consistent with the role.

Skills and Experience:

• You will have excellent organisational and time-management skills, with the ability to manage competing priorities, deadlines and requests.


• You will be proactive and solutions-focused, able to anticipate needs, identify potential issues and take initiative.


• Strong attention to detail and accuracy are essential, particularly when handling sensitive, financial and compliance-related information.

Essential:

• Proven ability to monitor expiry dates, coordinate renewals, and maintain accurate certification and compliance records.


• A driving licence is required for the property management responsibilities.

Desirable:

• Experience of property-related compliance.

Salary: £32,000 to £35,000 (based on a 40-hour week), pro rata for fewer hours.

Hours: Minimum 32 hours; 40 hours preferred.

Working Arrangement: Hybrid, with some office attendance on three days each week, including Tuesdays.

Benefits:

• Flexible remote working hours between 7:00am and 7:00pm.


• Company pension scheme.


• Funded participation in two running, cycling or fitness events per year.


• Gym membership, up to £60 per month.


• Company laptop and phone provided.

Application deadline is Thursday, 5th November 2026, but our client will interview as soon as suitable candidates apply. Start date is ASAP after your notice period.

Our client asks you to complete a psychometric test as part of the application process. They are looking for the best fit with their company, so please complete it as honestly as possible. There is also an opportunity (non-obligatory) to record a 60 - 90 second video at the end, to introduce yourself, and say why you think you would be good in the role.