Property Manager and Business Support

Get Staffed Online Recruitment Limited; City of Edinburgh; Hybrid; GBP 32,000 - 35,000; Full time

Benefits offered by this job

Company pension

Gym membership

Laptop provided

Phone provided

Fitness events

Hybrid work

Job summary

Get Staffed Online Recruitment Limited in Edinburgh seeks a reliable and highly organised individual for a role combining residential property management, guesthouse administration, and executive assistance. You will manage nine Edinburgh flats, coordinate property administration for guesthouses, and provide administrative support to the company owner and group.

A driving licence is required for property duties.

Qualifications

• Excellent organisational and time-management skills with the ability to manage competing priorities, deadlines and requests.
• Proactive and solutions-focused, able to anticipate needs, identify potential issues and take initiative.
• Strong attention to detail and accuracy are essential, particularly when handling sensitive, financial and compliance-related information.
• Proven ability to monitor expiry dates, coordinate renewals, and maintain accurate certification and compliance records.
• A driving licence is required for the property management responsibilities.
• Experience of property-related compliance.

Responsibilities

• Residential Property Management: Nine Edinburgh flats – respond to tenant queries and arrange repairs; maintain up-to-date certificates and insurance policies; conduct annual property inspections; advertise available flats and conduct viewings.
• Guesthouse Property Administration: Arrange insurance and utilities; keep certificates and licences up to date; liaise with fire safety, alarm monitoring and certification providers; support the Guesthouse On-site Manager with purchasing ad hoc items.
• Executive Assistance and Business Management: Proactively take on administrative work from the company owner; coordinate insurance arrangements across the group; support HR/Finance Manager with HR administration including advertising vacancies and communicating with candidates; organise staff events and office birthday celebrations; undertake other reasonable duties as needed.

Skills

Organisation

Time management

Proactive

Attention to detail

Driving licence

Property compliance

HR administration

Job description

Our client is a small group of companies based in Edinburgh that include sportswear and property businesses. They are looking for a trustworthy, highly organised and proactive person to join their small team in a varied role combining property management and business administration.

The Role

You will manage nine Edinburgh flats, coordinate property administration for their guesthouses and provide administrative support to the company owner and wider group.

Residential Property Management:

• - Nine Edinburgh flats - respond to tenant queries and arrange repairs.
• - Arrange and maintain up-to-date certificates and insurance policies, and keep abreast of relevant rental property legislation, regulations and compliance requirements.
• - Conduct annual property inspections.
• - Advertise available flats and conduct viewings.

Guesthouse Property Administration

• - Arrange insurance and utilities and keep certificates and licences up to date.
• - Liaise with fire safety, alarm monitoring and certification providers.
• - Support the Guesthouse On-site Manager with purchasing ad hoc items.

Executive Assistance and Business Management:

• - Proactively take on administrative work from the company owner, and carry out research to present clear, practical options.
• - Coordinate insurance arrangements across the group.
• - Support the HR / Finance Manager with HR administration, including advertising vacancies and communicating with candidates.
• - Organise staff events and office birthday celebrations, including cards and cakes.
• - As part of a small team, you may also be asked to undertake other reasonable duties consistent with the role.

Skills and Experience:

• - You will have excellent organisational and time-management skills, with the ability to manage competing priorities, deadlines and requests.
• - You will be proactive and solutions-focused, able to anticipate needs, identify potential issues and take initiative.
• - Strong attention to detail and accuracy are essential, particularly when handling sensitive, financial and compliance-related information.
• - Proven ability to monitor expiry dates, coordinate renewals, and maintain accurate certification and compliance records.
• - A driving licence is required for the property management responsibilities.
• - Experience of property-related compliance.

Salary: £32,000 to £35,000 (based on a 40-hour week), pro rata for fewer hours.

Hours: Minimum 32 hours; 40 hours preferred.

Working Arrangement: Hybrid, with some office attendance on three days each week, including Tuesdays.

• - Flexible remote working hours between 7:00am and 7:00pm.
• - Company pension scheme.
• - Funded participation in two running, cycling or fitness events per year.
• - Gym membership, up to £60 per month.
• - Company laptop and phone provided.

Application deadline is Thursday, 5th November 2026, but our client will interview as soon as suitable candidates apply. Start date is ASAP after your notice period.