Property Co-ordinator

Hostelling Scotland; Stirling; On-site; GBP 24,000 - 30,000; Full time

Job summary

Hostelling Scotland – Head Office, Stirling is seeking a meticulous Property Co-ordinator to join our Property and Health & Safety Team. You’ll coordinate repairs, manage compliance records and support property projects to keep our hostel properties safe and well maintained.

You’ll liaise with hostel managers, contractors and colleagues, raise purchase orders, process invoices and maintain accurate financial records while keeping electronic records up to date.

Qualifications

• Organised and proactive candidate with strong communication skills.
• Experience in property or facilities administration is helpful but transferable admin skills also acceptable.

Responsibilities

• Coordinate routine maintenance and follow up outstanding work.
• Liaise with hostel managers, contractors and colleagues.
• Maintain compliance records, certificates, trackers and contractor information.
• Support property projects, inspections and audits.
• Raise purchase orders, process invoices and keep accurate financial records.
• Maintain vehicle records and provide general administrative support.
• Make occasional visits to hostel properties when needed.

Skills

Coordination

Communication

Records management

Excel

Outlook

Attention to detail

Tools

Outlook

Word

Excel

Job description

Hostelling Scotland – Head Office, Stirling

Permanent, Start Date: ASAP

36.25 hours per week

About the role

We’re looking for an organised and proactive Property Co-ordinator to join our Property and Health & Safety Team. You’ll help keep our hostel properties safe, compliant and well maintained by coordinating repairs, supporting projects and keeping records up to date.

What you’ll do

• Coordinate routine maintenance and follow up outstanding work.
• Liaise with hostel managers, contractors and colleagues.
• Maintain compliance records, certificates, trackers and contractor information.
• Support property projects, inspections and audits.
• Raise purchase orders, process invoices and keep accurate financial records.
• Maintain vehicle records and provide general administrative support.
• Make occasional visits to hostel properties when needed.

About you

• You’ll be a confident communicator who is organised, accurate and comfortable juggling different priorities. You’ll use your initiative, enjoy working with others and be confident using Outlook, Word, Excel, spreadsheets and electronic records.
• Experience in property or facilities administration, maintenance coordination, procurement or compliance would be helpful, but we’d also like to hear from you if you have strong transferable administrative skills.

Additional Information:

• A successful candidate is required to provide one satisfactory reference and a recent Basic Disclosure clearance
• You must be able to provide an evidence of your right to work in the UK prior to starting with us.
• A UK drivers licence

In return we offer a competitive salary and employee membership of Hostelling Scotland, so you too can enjoy the wonderful locations of our hostels and experience the great service that our guests receive when it’s your time off work.

Face to face Interviews:TBC

Please note: We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.