Property Accountant

ESR Group; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A property management firm in Glasgow is seeking operational support for lease and budget management. The role involves maintaining lease data, managing service charge reconciliations, and communicating with surveyors and tenants. Ideal candidates will have a strong understanding of commercial leases, excellent Excel skills, and a keen attention to detail. The position offers competitive benefits including 25 days of holiday, private medical insurance, and a pension plan.

Benefits

Holidays - 25 days per year plus bank holidays

Private Medical Insurance

Health Cash Plan

Pension

Death in Service benefit

Employee Assistance Programme

Cycle to Work Scheme

Qualifications

• Solid understanding of commercial leases is essential.
• Experience with budgeting processes and service charge reconciliations.
• Strong Excel skills with high attention to detail.
• Excellent time management skills and an analytical approach.

Responsibilities

• Maintain lease information forms on the system.
• Assist with service charge reconciliations, including accruals.
• Manage utility recharges to tenants based on estimates.
• Process invoices and prepare rental and service charge reports.

Skills

Solid understanding of commercial leases

Experience with service charge reconciliations

Strong Excel skills

Excellent communication skills

Analytical approach

Job description

Overview

The role provides operational support to the property management team, with a focus on maintaining accurate lease and budget data, managing service charge reconciliations, and processing tenant recharges. It involves regular interaction with surveyors and tenants to resolve queries.

Responsibilities

Lease Management

• Maintain lease information forms on the system.
• Ensure tenancy schedules are accurate and include details such as rent reviews, break options, service charge caps, ERVs, and floor areas.
• Demonstrate a solid understanding of commercial leases (Essential).

Service Charge Management

• Assist with service charge reconciliations, including accruals and prepayments.
• Update service charge budgets on the system and issue budget certificates, packs, and any adjustment invoices.

Utilities

• Manage utility recharges to tenants based on account estimates or actual sub-meter readings.
• Understanding of the recharging process is beneficial but not essential.

Invoice & Charge Processing

• Code supplier invoices against budget and submit via system workflow for property manager approval.
• Prepare and issue draft rent and service charge reports for review 6-8 weeks before due dates.
• Raise and issue approved charges and make ad hoc adjustments following lease or budget changes.

Insurance Recharging

• Issue recharges for annual premiums to tenants.
• Make mid-term adjustments for occupancy changes.

Supplier Management

• Assist with verifying new supplier bank details.
• Approve and input new supplier data into the system.

Requirements

• Solid understanding of commercial leases (Essential).
• Experience with service charge reconciliations and budgeting processes.
• Familiarity with accruals and prepayments.
• Strong Excel skills and high attention to detail.
• Excellent communication and time management skills.
• Analytical approach; ideally from an accounts or finance background.
• Ability to adhere to company procedures and manage workload independently.
• Confidence in liaising with surveyors and tenants regarding queries.

Benefits

• Holidays - 25 days per year (pro-rata) plus 10 bank holidays and local public holidays in Scotland
• Private Medical Insurance
• Health Cash Plan
• Pension
• Death in Service
• Employee Assistance Programme
• Cycle to Work Scheme