Project Office Administrator | Document Control & Support

Balfour Beatty plc; Greater Lincolnshire; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Smart working

Remote up to 40%

Annual leave (pro rata)

Pension & incentives

Job summary

Balfour Beatty plc in the UK is seeking a Business Support Administrator to join the UKCS Living Places team in Pode Hole, Spalding. You will support the Lincolnshire project office with administrative and coordination tasks to ensure efficient delivery of business and project requirements.

The role covers document control, records management, procurement support, deliveries coordination, meeting minutes and safety administration.

Qualifications

• Document management experience in a client-facing technical or project environment.
• Strong administrative and organisational skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to create and maintain databases.
• Excellent written and verbal communication; able to liaise with stakeholders at all levels.
• Ability to work under pressure and meet deadlines.
• Experience on construction projects is advantageous.

Responsibilities

• Maintain project records and use document management systems effectively.
• Support timely submission and transmission of project documentation.
• Quality-check documents for contractual formats.
• Process purchase requisitions and obtain material quotations.
• Coordinate deliveries and arrange skips, waste and site materials.
• Take meeting minutes and support health and safety statistics.
• Build strong relationships across the project team and uphold BB values.

Skills

Document management

MS Office

Communication skills

Organisational skills

Team collaboration

Attention to detail

Tools

Document management software

MS Office suite

Job description

Balfour Beatty plc in the UK is seeking a Business Support Administrator to join the UKCS Living Places team in Pode Hole, Spalding. You will support the Lincolnshire project office with administrative and coordination tasks to ensure efficient delivery of business and project requirements.

The role covers document control, records management, procurement support, deliveries coordination, meeting minutes and safety administration.