Business Support Administrator

Balfour Beatty plc; Greater Lincolnshire; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Smart working

Remote up to 40%

Annual leave (pro rata)

Pension & incentives

Job summary

Balfour Beatty plc in the UK is seeking a Business Support Administrator to join the UKCS Living Places team in Pode Hole, Spalding. You will support the Lincolnshire project office with administrative and coordination tasks to ensure efficient delivery of business and project requirements.

The role covers document control, records management, procurement support, deliveries coordination, meeting minutes and safety administration.

Qualifications

• Document management experience in a client-facing technical or project environment.
• Strong administrative and organisational skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to create and maintain databases.
• Excellent written and verbal communication; able to liaise with stakeholders at all levels.
• Ability to work under pressure and meet deadlines.
• Experience on construction projects is advantageous.

Responsibilities

• Maintain project records and use document management systems effectively.
• Support timely submission and transmission of project documentation.
• Quality-check documents for contractual formats.
• Process purchase requisitions and obtain material quotations.
• Coordinate deliveries and arrange skips, waste and site materials.
• Take meeting minutes and support health and safety statistics.
• Build strong relationships across the project team and uphold BB values.

Skills

Document management

MS Office

Communication skills

Organisational skills

Team collaboration

Attention to detail

Tools

Document management software

MS Office suite

Job description

About The Role

Balfour Beatty is looking for a

About The Role

Balfour Beatty is looking for a Business Support Administrator to join our UKCS Living Places business, based in Pode Hole, Spalding.

Working as part of the Lincolnshire project team, you will help maintain the smooth day-to-day operation of the project office. You will provide administrative and coordination support to local managers, site agents and supervisory teams, helping to ensure that business and project requirements are delivered efficiently.

This varied role includes responsibility for project record-keeping, document control, ordering materials and communicating with colleagues, suppliers and other stakeholders.

What you'll be doing

As a Business Support Administrator, Your Responsibilities Will Include

• Maintaining project records and using company and client document management systems effectively
• Supporting the timely submission and transmission of project documentation
• Quality-checking documents to ensure they meet the required contractual format
• Preparing, typing, compiling, photocopying and scanning documents
• Processing purchase requisitions and obtaining material quotations
• Coordinating deliveries to support project activities
• Arranging tarmac and concrete deliveries and collections
• Organising skip and waste exchanges or collectionsCoding and submitting tickets to the site support team for processing
• Collating and submitting payroll timesheets
• Maintaining holiday and sickness records
• Completing plant on-hire and off-hire forms
• Supporting the administration of safety, health and environment statistics
• Taking and preparing meeting minutes
• Monitoring and collating records for toolbox talks and safety audits
• Building positive working relationships across the wider project team
• Promoting and maintaining Balfour Beatty’s values
• Completing other administrative duties as required

Who we're looking for

We’re Looking For Someone Who Has

• Previous document management experience within a client-facing technical or project environment
• A good understanding of document management systems
• Strong administrative and organisational skills
• Proficiency in Microsoft Office, including Excel, Word and PowerPoint
• The ability to create, maintain and operate databases
• Strong written and verbal communication skills, with the confidence to communicate with people at all levels
• A collaborative approach and the ability to work effectively with colleagues, clients and other stakeholders
• A customer-focused and user-friendly approach to document management
• The ability to work under pressure and meet submission deadlines
• Strong attention to detail and a commitment to producing accurate, high-quality work

Previous experience of working on construction projects, particularly within a civil engineering environment, would be advantageous.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

Benefits

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About Us

Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.

Diversity and inclusion

At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We’re making great progress through our Value Everyone DEI Action Plan, but we know we’ve got more to do. Find out more about our values and DEI initiatives.

As a Disability Confident Employer, we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments.

We’re looking to continually improve our recruitment process, so if you have any feedback, please share this with us via [e-mail]