Assistant Document Controller

Randstad Sourceright; Lochgilphead; On-site; GBP 28,000 - 36,000; Full time

Job summary

Balfour Beatty in Scotland is seeking an Assistant Document Controller to support governance and administration across three sites. You will help ensure information is current on BIM360, SharePoint, and client EDMS, while assisting with confidential data handling and internal communications.

The role requires admin excellence, strong IT skills, and a driving licence to travel between sites, with a Monday–Friday pattern and onsite work.

Qualifications

• Previous experience within a Document Control position is desirable
• Strong Admin skills including paper filing as well as electronic filing
• Previous use of an EDMS (Electronic Document Management System) is desirable
• Proficient IT Skills
• Driving Licence and own Vehicle to get between sites
• Previous work experience within an Engineering/ Industrial background would be beneficial

Responsibilities

• Establish governance and assure data and information flow to and from BIM360 Docs, client CDEs, and subcontractor systems
• Assist the Document Controller on several projects to keep information up to date in digital systems
• Provide administration support including handling confidential data, emails, internal comms, filing

Skills

Document control

Admin skills

Excel

IT skills

Driving licence

Site travel

Tools

BIM360 Docs

SharePoint

Client EDMS

Job description

Job title: Assistant Document Controller

Location: Lochgilphead, PA31 8RR - Scotland (All onsite between the 3 locations)

Contract length: End of December 2026 - Potential to go Permanent afterwards

Shift Pattern: Monday - Friday 08.30am - 17.00pm

Balfour Beatty, an International Infrastructure group is currently recruiting for an Assistant Document Controller to assist the Document Controller with workload and support in adhoc Admin duties. This is a triple sited position so you will need to drive and have your own vehicle.

Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. If you have excellent administration experience, are an expert at using Excel, and have worked within or supported with document control this is an excellent opportunity to join the team in Scotland.

Key Responsibilities:

• Responsible for establishing governance and assuring data and information flow to and from Balfour Beatty (BIM 360 Docs), Client common data environments, and Subcontractor systems.
• The Assistant Document Controller will assist the Document Controller with several projects/one project ensuring all project information is available and up to date on the digital systems in use (BIM360, SharePoint, Client EDMS). They will encourage collaborative working, information exchange and aid the project team throughout.
• The Assistant Document Controller will provide Administration support to the team in forms of handling confidential data, emails, internal comms, filing and any adhoc project support.

Key Skills / Experience/ Qualifications

• Previous experience within a Document Control position is desirable
• Strong Admin skills including paper filing as well as electronic filing
• Previous use of an EDMS (Electronic Document Management System) is desirable
• Proficient I.T Skills
• Driving Licence and own Vehicle to get between sites
• Previous work experience within an Engineering/ Industrial background would be beneficial