Business Support Administrator

Balfour Beatty plc; Spalding; Hybrid; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Smart working (up to 40% remote)

25 days annual leave (pro rata)

Pension and share incentive plan

Job summary

Balfour Beatty plc seeks a Business Support Administrator to join the UKCS Living Places team in Pode Hole, Spalding, Lincolnshire. You will support the Lincolnshire project office with document control, records, and daily admin to keep operations running smoothly.

The role involves coordinating deliveries, processing requisitions, payroll timesheets and meeting minutes, with a focus on accuracy and timely communication with stakeholders. Hybrid working is available where roles allow.

Qualifications

• Experience with document management in client-facing environments.
• Strong admin and organisational skills.
• Proficiency in Microsoft Office including Excel, Word and PowerPoint.

Responsibilities

• Maintain project records and manage document management systems.
• Submit and transmit project documentation in a timely manner.
• Quality-check documents for contractual formats.
• Process purchase requisitions and obtain material quotations.
• Coordinate deliveries and organise waste exchanges or collections.
• Take meeting minutes and support safety audits.

Skills

Document management

Microsoft Office

Communication

Organisational skills

Collaboration

Attention to detail

Tools

Document management systems

Job description

About the role

Balfour Beatty is looking for a Business Support Administrator to join our UKCS Living Places business, based in Pode Hole, Spalding.

Working as part of the Lincolnshire project team, you will help maintain the smooth day-to-day operation of the project office. You will provide administrative and coordination support to local managers, site agents and supervisory teams, helping to ensure that business and project requirements are delivered efficiently.

This varied role includes responsibility for project record-keeping, document control, ordering materials and communicating with colleagues, suppliers and other stakeholders.

What you'll be doing

As a Business Support Administrator, your responsibilities will include:

• Maintaining project records and using company and client document management systems effectively
• Supporting the timely submission and transmission of project documentation
• Quality‑checking documents to ensure they meet the required contractual format
• Preparing, typing, compiling, photocopying and scanning documents
• Processing purchase requisitions and obtaining material quotations
• Coordinating deliveries to support project activities
• Arranging tarmac and concrete deliveries and collections
• Organising skip and waste exchanges or collections
• Coding and submitting tickets to the site support team for processing
• Collating and submitting payroll timesheets
• Maintaining holiday and sickness records
• Completing plant on‑hire and off‑hire forms
• Supporting the administration of safety, health and environment statistics
• Taking and preparing meeting minutes
• Monitoring and collating records for toolbox talks and safety audits
• Building positive working relationships across the wider project team
• Promoting and maintaining Balfour Beatty’s values
• Completing other administrative duties as required

Who we're looking for

We’re looking for someone who has:

• Previous document management experience within a client-facing technical or project environment
• A good understanding of document management systems
• Strong administrative and organisational skills
• Proficiency in Microsoft Office, including Excel, Word and PowerPoint
• The ability to create, maintain and operate databases
• Strong written and verbal communication skills, with the confidence to communicate with people at all levels
• A collaborative approach and the ability to work effectively with colleagues, clients and other stakeholders
• A customer-focused and user-friendly approach to document management
• The ability to work under pressure and meet submission deadlines
• Strong attention to detail and a commitment to producing accurate, high-quality work

Previous experience of working on construction projects, particularly within a civil engineering environment, would be advantageous.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]