Assistant Document Controller

Balfour Beatty plc; Lochgilphead; On-site; GBP 26,000 - 36,000; Full time

Job summary

Balfour Beatty plc is seeking an Assistant Document Controller in Lochgilphead, Scotland. This on-site role supports the Document Controller with project documentation, governance and data flow using BIM360 Docs, SharePoint and EDMS.

The position requires strong admin skills, experience with document control and a valid driving licence to travel between three sites. End of December 2026 contract with potential permanent opportunity.

Qualifications

• Experience in a Document Control role is desirable.
• Strong administrative skills including paper and electronic filing.
• Driving licence and own vehicle to travel between sites.
• Experience in engineering/industrial environments beneficial.

Responsibilities

• Establish governance and assure data and information flow to and from BIM 360 Docs, client environments and subcontractor systems.
• Support the Document Controller across multiple projects to keep information up to date on digital systems (BIM360, SharePoint, EDMS).
• Provide administrative support including handling confidential data, emails, internal communications and filing.

Skills

Excel

Administration

Document control

Education

Bachelors not specified

Tools

BIM 360 Docs

SharePoint

EDMS

Job description

Job title: Assistant Document Controller

Location: Lochgilphead, PA31 8RR - Scotland (All onsite between the 3 locations)

Contract length: End of December 2026 - Potential to go Permanent afterwards

Shift Pattern: Monday - Friday 08.30am - 17.00pm

Balfour Beatty, an International Infrastructure group is currently recruiting for an Assistant Document Controller to assist the Document Controller with workload and support in adhoc Admin duties. This is a triple sited position so you will need to drive and have your own vehicle.

Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. If you have excellent administration experience, are an expert at using Excel, and have worked within or supported with document control this is an excellent opportunity to join the team in Scotland.

Key Responsibilities:

• Responsible for establishing governance and assuring data and information flow to and from Balfour Beatty (BIM 360 Docs), Client common data environments, and Subcontractor systems.
• The Assistant Document Controller will assist the Document Controller with several projects/one project ensuring all project information is available and up to date on the digital systems in use (BIM360, SharePoint, Client EDMS). They will encourage collaborative working, information exchange and aid the project team throughout.
• The Assistant Document Controller will provide Administration support to the team in forms of handling confidential data, emails, internal comms, filing and any adhoc project support.

Key Skills / Experience/ Qualifications

• Previous experience within a Document Control position is desirable
• Strong Admin skills including paper filing as well as electronic filing
• Previous use of an EDMS (Electronic Document Management System) is desirable
• Driving Licence and own Vehicle to get between sites
• Previous work experience within an Engineering/ Industrial background would be beneficial