Project & Invoicing Contract Administrator

ISS Facilities Services; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

ISS Facilities Services is seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager. The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities.

The role will focus on purchasing orders, invoicing, supply chain onboarding, project documentation and project close-out activities, with a strong emphasis on accuracy and

Qualifications

• Ability to review, interpret and work through quotations and reports.
• Numerate, accurate and detail-focused.
• Confidence using different systems, including in-house platforms and Excel spreadsheets.
• Strong attention to detail and accuracy.
• Good communication and coordination skills with stakeholders.

Responsibilities

• Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.
• Raise and track purchase orders, supplier commitments and associated project documentation.
• Coordinate and track month-end billing and invoicing status, highlighting outstanding actions to the project team.
• Manage supply chain vetting, onboarding and contractor inductions, ensuring records are maintained.
• Support the production and maintenance of CDM 2015 project health and safety files, folders and project records.
• Coordinate the collation, review and upload of O&M manuals, certificates, drawings and handover documentation.
• Organise meetings, agendas, presentations, minutes and action trackers, ensuring actions are followed through.
• Maintain project trackers, reporting information and document control, ensuring records remain accurate and up to date.

Skills

Numerate

Detail-oriented

Organisation

Communication skills

Excel proficiency

Tools

Excel

Job description

ISS Facilities Services is seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager. The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities.

The role will focus on purchasing orders, invoicing, supply chain onboarding, project documentation and project close-out activities, with a strong emphasis on accuracy and