Contract Administrator

ISS Facilities Services; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

ISS Facilities Services is seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager. The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities.

The role will focus on purchasing orders, invoicing, supply chain onboarding, project documentation and project close-out activities, with a strong emphasis on accuracy and

Qualifications

• Ability to review, interpret and work through quotations and reports.
• Numerate, accurate and detail-focused.
• Confidence using different systems, including in-house platforms and Excel spreadsheets.
• Strong attention to detail and accuracy.
• Good communication and coordination skills with stakeholders.

Responsibilities

• Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.
• Raise and track purchase orders, supplier commitments and associated project documentation.
• Coordinate and track month-end billing and invoicing status, highlighting outstanding actions to the project team.
• Manage supply chain vetting, onboarding and contractor inductions, ensuring records are maintained.
• Support the production and maintenance of CDM 2015 project health and safety files, folders and project records.
• Coordinate the collation, review and upload of O&M manuals, certificates, drawings and handover documentation.
• Organise meetings, agendas, presentations, minutes and action trackers, ensuring actions are followed through.
• Maintain project trackers, reporting information and document control, ensuring records remain accurate and up to date.

Skills

Numerate

Detail-oriented

Organisation

Communication skills

Excel proficiency

Tools

Excel

Job description

We are seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager.

The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities.

Job Description

We are looking for a highly organised and proactive individual who can manage multiple priorities while maintaining accuracy and attention to detail.

This role will play a key part in supporting purchase orders, invoicing, supply chain onboarding, project documentation and project close-out activities.

Key Responsibilities

Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.

Raise and track purchase orders, supplier commitments and associated project documentation.

Coordinate and track month-end billing and invoicing status, highlighting outstanding actions to the project team.

Manage supply chain vetting, onboarding and contractor inductions, ensuring records are maintained.

Support the production and maintenance of CDM 2015 project health and safety files, folders and project records.

Coordinate the collation, review and upload of O&M manuals, certificates, drawings and handover documentation.

Organise meetings, agendas, presentations, minutes and action trackers, ensuring actions are followed through.

Maintain project trackers, reporting information and document control, ensuring records remain accurate and up to date.

Professional and Personal Competencies/Qualifications

Ability to review, interpret and work through quotations and reports.

Numerate, accurate and detail-focused.

Confidence using different systems, including in-house platforms and Excel spreadsheets.

Strong attention to detail and accuracy.

Good communication and coordination skills, with the ability to liaise effectively with relevant stakeholders.

Facilities Management (FM) experience is not essential; familiarity with quotation processes and a willingness to learn are key.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,

#facilitiesmanagement

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]

Ability to review, interpret and work through quotations and reports.Numerate, accurate and detail-focused.Confidence using different systems, including in-house platforms and Excel spreadsheets.Strong attention to detail and accuracy.Good communication and coordination skills, with the ability to liaise effectively with relevant stakeholders.Facilities Management (FM) experience is not essential; familiarity with quotation processes and a willingness to learn are key.

Proud member of the Disability Confident employer scheme

Contract Administrator

Company: ISS Facilities Services Hours: Full-time Location: London, EC2M 2QS Working pattern: On-site Job type: Permanent Posting date: 13 Oct 2026 Closing date: 12 Nov 2026 Apply for this job

Summary

Contract Administrator

Contract: Financial Services

Location: London, EC2M 2QS

Hours of work: 40

Contract Type: Permanent

We are seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager.

The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities.

Job Description

We are looking for a highly organised and proactive individual who can manage multiple priorities while maintaining accuracy and attention to detail.

This role will play a key part in supporting purchase orders, invoicing, supply chain onboarding, project documentation and project close-out activities.

Key Responsibilities

Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.

Raise and track purchase orders, supplier commitments and associated project documentation.

Coordinate and track month-end billing and invoicing status, highlighting outstanding actions to the project team.

Manage supply chain vetting, onboarding and contractor inductions, ensuring records are maintained.

Support the production and maintenance of CDM 2015 project health and safety files, folders and project records.

Coordinate the collation, review and upload of O&M manuals, certificates, drawings and handover documentation.

Organise meetings, agendas, presentations, minutes and action trackers, ensuring actions are followed through.

Maintain project trackers, reporting information and document control, ensuring records remain accurate and up to date.

Professional and Personal Competencies/Qualifications

Ability to review, interpret and work through quotations and reports.

Numerate, accurate and detail-focused.

Confidence using different systems, including in-house platforms and Excel spreadsheets.

Strong attention to detail and accuracy.

Good communication and coordination skills, with the ability to liaise effectively with relevant stakeholders.

Facilities Management (FM) experience is not essential; familiarity with quotation processes and a willingness to learn are key.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,

#aplacetobeyou,

#facilitiesmanagement

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]

Essential requirements

Ability to review, interpret and work through quotations and reports.Numerate, accurate and detail-focused.Confidence using different systems, including in-house platforms and Excel spreadsheets.Strong attention to detail and accuracy.Good communication and coordination skills, with the ability to liaise effectively with relevant stakeholders.Facilities Management (FM) experience is not essential; familiarity with quotation processes and a willingness to learn are key.

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Proud member of the Disability Confident employer scheme

About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.

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