Facilities Contract Coordinator: Admin & Compliance

Mitie; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Virtual GP and family health support

Salary Finance – access earned pay in

Choices lifestyle platform with extra

Five additional holidays per year

MiDeals discounts

Cycle-to-work scheme

Life cover (up to 4x salary)

Enhanced pension contributions

Save-as-you-earn scheme

Mitie Matching Share Plan

Mitie Stars recognition with monthly &

Job summary

Mitie is seeking an organised facilities administrator to support on-site operations for account and engineering teams in the UK. You will coordinate planning, scheduling and administration, maintaining accurate records, and ensuring compliance in line with client requirements.

The role requires attention to detail, experience with financial systems and Microsoft Office, and a proactive approach to supporting delivery teams with contractor documentation, RAMS and permits.

Qualifications

• Strong administration experience with high attention to detail and accurate data entry.
• Good knowledge of financial systems and Microsoft Office with strong financial awareness.
• IOSH and health & safety awareness and knowledge of hard services desirable.
• Excellent organisation and time management, able to prioritise, work independently and meet deadlines.
• Strong customer service, communication and relationship-building skills with a proactive approach.

Responsibilities

• Provide facilities administration support, maintaining site records, compliance documentation, logbooks and electronic filing.
• Raise purchase orders and process goods receipting through SAP/Maximo for maintenance works.
• Coordinate and schedule engineers, contractors and approved suppliers meeting client priorities.
• Manage compliance, RAMS, permits and contractor documentation, including audits and certifications.
• Maintain CAFM systems, trackers and portals, produce weekly/monthly reports and assist billing with supporting docs.

Skills

Administration

Attention to detail

Microsoft Office

Financial awareness

Customer service

Time management

Tools

SAP

Maximo

CAFM systems

Job description

Mitie is seeking an organised facilities administrator to support on-site operations for account and engineering teams in the UK. You will coordinate planning, scheduling and administration, maintaining accurate records, and ensuring compliance in line with client requirements.

The role requires attention to detail, experience with financial systems and Microsoft Office, and a proactive approach to supporting delivery teams with contractor documentation, RAMS and permits.