Contract Support Administrator

HVAC Recruitment; Nottingham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday

Company pension

Sick pay

Insurance benefits

Perkbox & wellbeing schemes

Job summary

HVAC Recruitment Limited is recruiting a Contract Support Administrator to join a Nottingham-based facilities management team. The role focuses on supporting maintenance contracts, raising orders, invoices, and coordinating engineers to ensure service delivery.

You will manage CAFM records, monitor KPIs and SLAs, generate reports, and liaise with suppliers and clients. The ideal candidate has FM admin experience, strong MS Office skills, and good organizational and communication abilities.

Qualifications

• Experience in Contract Support, Facilities Management or maintenance administration.
• Good Microsoft Office skills and experience using finance or CAFM systems.
• Strong organisational skills, attention to detail and communication skills.
• Experience with purchase orders, invoicing and PPM coordination is advantageous.

Responsibilities

• Raising purchase orders, processing invoices and supporting contract financials.
• Coordinating engineers and subcontractors for planned and reactive maintenance.
• Updating CAFM systems and maintaining accurate contract and compliance records.
• Monitoring PPM, KPIs and SLAs, producing reports and supporting Contract Managers.
• Liaising with suppliers, clients and engineers to ensure smooth service delivery.

Skills

Purchase orders

Invoices processing

CAFM systems

PPM coordination

MS Office

Communication

Organisation

Report generation

Stakeholder liaison

Contract administration

Tools

CAFM software

Finance software

MS Excel

Job description

Contract Support Administrator

Location: Nottingham, NG8

Salary: £30,000 per annum

Hours: Monday-Friday, 8am-5pm

Job Type: Full-Time | Permanent

Contract Support Administrator – Facilities Management

Our client, a leading Facilities Management provider, is looking to recruit a Contract Support Administrator to join their team in Nottingham.

This is an excellent opportunity for an experienced Contract Support Administrator or FM Administrator to join an established business, supporting the delivery of maintenance services across a commercial contract.

The Role

• Raising purchase orders, processing invoices and supporting contract financials.
• Coordinating engineers and subcontractors for planned and reactive maintenance.
• Updating CAFM systems and maintaining accurate contract and compliance records.
• Monitoring PPM, KPIs and SLAs, producing reports and supporting Contract Managers.
• Liaising with suppliers, clients and engineers to ensure smooth service delivery.

About You

• Previous experience in Contract Support, Facilities Management or maintenance administration.
• Good Microsoft Office skills and experience using finance or CAFM systems.
• Strong organisational skills, attention to detail and communication skills.
• Experience with purchase orders, invoicing and PPM coordination is advantageous.

What's on Offer?

• £30,000 salary.
• 25 days holiday plus bank holidays.
• Company pension, sick pay and insurance benefits.
• Perkbox and employee wellbeing schemes.
• Training and career progression opportunities.