Commercial Projects Administrator (Interim)

Connect It Utility Services Limited; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

Connect It Utility Services Limited is seeking an organised Interim Commercial Administrator to join our Commercial, Estimating and Cost Control team across a diverse portfolio of projects in the UK.

You will maintain records, support invoicing, reporting and commercial processes, build stakeholder relationships, and help drive cost control in a fast-paced environment with ongoing variation management and documentation duties.

Qualifications

• Experience in commercial administration or project support within utilities/construction.
• Strong organisational skills and ability to manage multiple priorities.
• High accuracy and attention to detail with records and financial data.
• Experience maintaining trackers, registers and administrative records.
• Strong written and verbal communication.
• Ability to build positive relationships with internal and external stakeholders.
• Proficiency in Microsoft Office applications, especially Excel, Word and Outlook.
• Experience using CRM systems, document management platforms or portals.
• Proactive identification of information gaps and follow-through on actions.
• Commercial awareness relating to variations, invoicing, cost control.

Responsibilities

• Maintain accurate commercial records, registers and tracking systems, audit-ready.
• Manage variation, instruction and action registers; monitor milestones.
• Collate documentation: quotations, drawings, site records, photos and evidence.
• Prepare variation packs, trackers, reports and supporting information.
• Follow up outstanding actions and unresolved queries; escalate when needed.
• Support applications for payment, invoicing activities and revenue processes.
• Maintain commercial info within portals, systems and DMS.
• Produce regular reports on variations, invoices, actions and performance.
• Support supplier/subcontractor administration and documentation.
• Assist with commercial meetings by prep work and recording actions.
• Build relationships with internal teams, customers, suppliers and subs.
• Contribute to process improvements in reporting and record management.

Skills

Organisational skills

Attention to detail

Multitasking

Stakeholder communication

Reporting

Documentation

Excel

Word

Outlook

Attention to data quality

Education

Business Administration or related qualification

Relevant experience considered

Tools

CRM systems

Document management platforms

Microsoft Office (Excel/Word/Outlook)

Job description

Connect It Utility Services Limited is seeking an organised Interim Commercial Administrator to join our Commercial, Estimating and Cost Control team across a diverse portfolio of projects in the UK.

You will maintain records, support invoicing, reporting and commercial processes, build stakeholder relationships, and help drive cost control in a fast-paced environment with ongoing variation management and documentation duties.