Project Coordinator - Admin & Delivery Support (Hybrid)

ingletonwood; Nottingham; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Flexible and remote working

25 days holiday + bank holidays

In-house coaching and mentoring

Living wage employer

Company pension scheme

Health cash plan

Professional membership support

Family policies

Cycle to work scheme

On-site parking

Season ticket loan

Death in service benefit

Early finish incentives

Volunteer leave

Health & mental wellness programs

Employee referral scheme

Employee working groups

Job summary

Ingleton Wood is a national multi-disciplinary property and construction consultancy recruiting a Project Co-Ordinator to support project delivery and financial administration. You will provide efficient administrative support to the Director, Design Manager and Office Manager while ensuring timely submissions and accurate records.

The role requires a positive, can-do attitude, effective diary management, and collaboration across project teams, with UK SC clearance or eligibility to obtain it.

Qualifications

• Previous experience in an administrative, project coordination or office support role.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy when handling project and financial information.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Confident communicator with the ability to build positive working relationships with colleagues, clients and external stakeholders.
• Experience of document control systems, project management software or financial management systems would be advantageous.
• Ability to work independently whilst supporting a wider team in a fast-paced environment.
• GCSE (or equivalent) Grade C/4 or above in English and Maths.

Responsibilities

• Assist the Office Manager and Design Manager with project financial administration, including logging new opportunities, converting opportunities into live projects, raising purchase orders, managing project projections and invoicing.
• Process and maintain project financial records, including client invoicing, subcontractor invoice reconciliation and purchase order management.
• Support the Design Manager with tracking Requests for Information (RFI), Early Warning registers and project deliverables, proactively following up on outstanding actions.
• Coordinate statutory and client approvals, liaising with internal teams and external stakeholders to ensure submissions are completed accurately and on time.
• Maintain project document control systems, including drawing registers and document management platforms.
• Organise and coordinate site visits for internal staff and subcontractors, including preparation of supporting documentation and follow-up actions.
• Provide administrative support to the Sector Director, Design Manager and Office Manager through diary management, meeting coordination and day-to-day project operations support.
• Complete general administrative duties including travel and accommodation bookings, timesheet updates, ordering office supplies and reformatting documentation using Microsoft Office applications.

Skills

Organisational skills

Time management

MS Office proficient

Communication skills

Document control systems

Independent worker

Education

GCSE English & Maths

Job description

Ingleton Wood is a national multi-disciplinary property and construction consultancy recruiting a Project Co-Ordinator to support project delivery and financial administration. You will provide efficient administrative support to the Director, Design Manager and Office Manager while ensuring timely submissions and accurate records.

The role requires a positive, can-do attitude, effective diary management, and collaboration across project teams, with UK SC clearance or eligibility to obtain it.