Project Coordinator

BrightPIP; Brighton; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

A leading charity supporting infant mental health in Brighton is seeking a warm and organised Project Coordinator. This role is essential for ensuring smooth operations and is ideal for someone with strong communication skills and a passion for helping families. You’ll coordinate key processes, support clinicians, and help improve efficiency within the organisation. This flexible role offers opportunities for personal and professional development as the charity grows.

Benefits

Flexible working opportunities

Professional development opportunities

Supportive team environment

Qualifications

• Experience in coordination, administration, or project support.
• Ideally, experience within the charity, not-for-profit, or healthcare sector.
• Ability to learn quickly and support a team effectively.

Responsibilities

• Coordinate referrals, triage processes, and care pathways.
• Support clinicians with scheduling and safeguarding processes.
• Maintain accurate records and data systems.

Skills

Organisational skills

Communication

Attention to detail

Problem-solving

Project coordination

Job description

ABOUT BRIGHTPIP

BrightPIP (Brighton Parent / Infant Psychological Therapy) is a specialist infant mental health charity supporting babies aged 0–3 and their families across Brighton & Hove and Sussex. We provide early therapeutic intervention to strengthen relationships and prevent cycles of intergenerational trauma.

We are a small, friendly and growing charity, supported by a dedicated clinical team and Trustee Board. As we expand to support up to 250 families per year, we are strengthening our operational and coordination capacity.

ABOUT THE ROLE

We are seeking a warm, organised and proactive Project Coordinator to support the smooth running of BrightPIP’s services and internal operations. This role sits at the heart of the charity, ensuring families experience a clear and supportive journey, clinicians are well supported, and systems run calmly and efficiently.

You will coordinate key operational processes including referrals and triage, safeguarding documentation, audit and impact data, training administration, and NHS and Local Authority liaison. You will also provide project administrative support and work closely with clinicians, referrers, partner organisations and trustees.

This role is ideal for someone who enjoys bringing order to complexity, supporting people, and keeping systems running well in a small, dynamic organisation. The role will evolve as the charity grows, offering opportunities to shape and improve processes and support new projects.

You will report to the Clinical Director and work closely with the clinical team, fundraiser and trustees.

KEY RESPONSIBILITIES

• Coordinate referrals, triage processes and care pathways
• Induction of new members of staff and trainees
• Act as a first point of contact for families, referrers and partners
• Support clinicians with scheduling, safeguarding processes and documentation
• Maintain accurate records, data systems and audit processes
• Support delivery of training and consultation
• Liaise with NHS, local authority and community partners
• Support data collection and information gathering to inform reporting for trustees, commissioners and funders
• Provide project and administrative support across the charity

ABOUT YOU

Do you have the exceptional qualities and skills we are looking for? A key ingredient is that you are a ‘people’ person, able to communicate well and build rapport quickly. You will be seen by others as caring, trusted and reliable.

You will have experience in coordination, administration or project support, ideally with experience of working within the charity or not-for-profit or healthcare sector. You will be someone who is as passionate as we are about giving all babies the best start in life. Whatever your work experiences, it is essential that you are able to learn quickly how best to support our small and dedicated team of clinicians.

You will work closely with and report to our clinical director but also be able to take the ball and run with it. The mission of this post is that it develops with our service and in time you would become the main point of liaison for the charity.

Do you…?

• Solve practical and logistical problems and make things work more efficiently
• Love a good process because it makes us consistently brilliant
• Delight in planning, organizing, and executing projects from beginning to end
• Get excited by new challenges, big or small – they are opportunities to learn, grow and contribute
• Have brilliant attention to detail, and also know when ‘good enough’ is good enough
• Say “I’ve got this” and mean it

If so, please apply, we would love to hear from you.

WHAT WE OFFER

• Being part of a pioneering, highly specialist team who are passionate about our mission and supportive of each other
• Flexible, family-friendly working, with hybrid working
• Opportunity to shape and grow with the role as the charity expands
• CPD and development opportunities

HOW TO APPLY

• Your CV
• A short supporting statement explaining why you are interested in the role and how your experience meets the personspecification