Project Coordination Specialist

eRecruitSmart; City Of London; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Company mobile phone

Workplace pension

28 days holiday

Job summary

eRecruitSmart is looking for an experienced Project Administrator to join a team in Golders Green, NW11. The role is fully office-based, five days a week, with 37.5 hours and a salary of £28,000–£32,000.

You will support project teams with quotations, orders, invoicing and procurement, while keeping meticulous records and coordinating multiple stakeholders. The ideal candidate is highly organized, proficient in Excel, and able to manage competing priorities across busy projects.

Qualifications

• Previous administration experience within a busy project, operations, construction or similar commercial environment.
• Strong Excel skills, including the ability to create and work with spreadsheet formulas.
• Excellent written and verbal communication skills.
• A proactive, enthusiastic approach and the confidence to work in a busy environment.

Responsibilities

• Preparing quotations, invoices, purchase orders and other documentation for clients and suppliers
• Creating, updating and maintaining project spreadsheets and accurate records
• Liaising with colleagues, clients, suppliers and other external parties
• Supporting procurement activities, including researching suppliers and placing orders
• Arranging orders and hire for plant, materials and access equipment
• Coordinating training requirements, work permits and parking permits for the team
• Monitoring information and documentation to ensure deadlines and project requirements are met
• Supporting the management team with correspondence, meetings, diaries and other project‑related administration
• Managing general administration including inboxes, telephone calls, filing and record keeping
• Helping resolve day‑to‑day administrative and project issues using your own initiative

Skills

Administrative experience

Organisation skills

Excel proficiency

Microsoft Office

Communication skills

Problem solving

Tools

Excel

Word

Outlook

Teams

Job description

eRecruitSmart is looking for an experienced Project Administrator to join a team in Golders Green, NW11. The role is fully office-based, five days a week, with 37.5 hours and a salary of £28,000–£32,000.

You will support project teams with quotations, orders, invoicing and procurement, while keeping meticulous records and coordinating multiple stakeholders. The ideal candidate is highly organized, proficient in Excel, and able to manage competing priorities across busy projects.