Office Administrator

eRecruitSmart; Greater London; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Company mobile phone

Workplace pension

28 days holiday including Bank Hollays

Job summary

Our client is a well-established building contractor in London seeking an Office Administrator to support the Operations Administrator, Managing Director and management team. The role is based five days in the office in Golders Green NW11, handling invoices, spreadsheets, liaison with clients and suppliers, and general admin duties.

The position is permanent with a 3-month trial, 37.5 hours per week, 8:00–16:30, and a salary of £28,000–£32,000 per annum plus benefits including a pension and a

Qualifications

• Exemplary and fluent written and verbal communication skills.
• Ability to write and manage correspondence.
• Courteous telephone manner and stakeholder liaison.
• Strong organisational skills and methodical approach.
• Proven ability to work under pressure and prioritise tasks.
• Proactive, enthusiastic and detail-oriented.

Responsibilities

• Prepare invoices, quotations, purchase orders for clients and suppliers.
• Maintain project spreadsheets and records.
• Liaise with staff, clients, suppliers and external parties via multiple channels.
• Undertake research and procurement activities for the company.
• Carry out orders for plant, material and access hire.
• Arrange training and permits for the team; manage parking and other requirements.
• Handle general admin duties: filing, calls, inbox, meetings, diaries and events.

Skills

Communication

Organisational skills

MS Office

Excel formulas

Stakeholder liaison

Education

Business-related degree

Job description

Due to an internal promotion, our client is looking for an experienced Office Administrator to support the Operations Administrator, Managing Director and three of the management team in the effective administration and delivery of projects. This role will be based 5 days in the office, and you must be able to commute to Golders Green, NW11.

About the role

As an Office Administrator, your duties will include the following:

• Prepare invoices, quotations, purchase orders, other documents for issue to clients and suppliers
• Maintaining project spreadsheets
• Liaising with staff, clients, suppliers and external parties using a range of communication methods
• Undertaking research and procurement activities on behalf of the company
• Carrying out orders for plant, material and access hire
• Arrange training requirements for the team, work and parking permits
• Taking responsibility for general administration duties ie: filing, phone calls, inbox management, correspondence, organising meetings, coordinating diaries and arranging events

About the hours and rewards

The role of Office Administrator is a permanent position, subject to a 3-month trial period. Your hours of work are 37.5 per week, 8am to 4.30pm with 1 hour for lunch. There is on offer:

• A salary of £28,000 to £32,000 per annum, depending on experience
• Salary review after 6 months
• 28 days holiday including Bank Holidays
• Company mobile phone
• Workplace pension

About you

This position of Office Administrator would ideally suit an aspirational second jobber or a business graduate with some office experience. To be successful for the role you must have:

• Exemplary and fluent written and verbal communication skills
• Demonstrable skills in order to write and manage correspondence
• A courteous and helpful telephone manner
• Confidence in liaising with a variety of different stakeholders
• Strong organisational skills and a methodical manner
• A calm and logical approach, with the ability to work well under pressure
• Passion and tenacity in solving problems
• Meticulous attention to detail
• Assertiveness and able to use your own initiative when prioritising tasks
• A proactive, enthusiastic nature and a drive to get the job done
• A great sense of humour
• Strong knowledge of Microsoft Office suite including Word, Excel, Outlook, Teams
• The ability to create spreadsheet formulas on Excel is essential

About the company

Our client is a well-established building contractor with over 30 years’ experience in managing high end renovations and refurbishments in a wide range of residential properties in North and North West London.