Project co-ordinator

Critical Playground LLC; Greater London; Hybrid; GBP 29,000 - 38,000; Full time

Job summary

Feilden Clegg Bradley Studios in London is seeking a project co-ordinator to join its team. The role focuses on project administration and document control across architectural, master planning and urban design projects, ensuring accurate recording and easy retrieval of information.

You will support project architects and studio managers, with hybrid working offered after settling in. The role requires strong organisational skills, attention to detail and the ability to work across multiple

Qualifications

• Proven experience in an administrative role, ideally document control, within architecture, construction or built environment.
• Strong organisational skills with exceptional attention to detail and ability to manage a varied workload across several project teams.
• Proficient in document management systems and CDE platforms (experience with Newforma highly desirable).
• Excellent IT skills including Microsoft Office suite (Word, Excel, PowerPoint); CAD software knowledge (MicroStation or similar) desirable.
• Strong written and verbal communication skills with ability to liaise with internal teams, clients and external consultants.
• Proactive, organised approach with ability to work independently and as part of a team.
• High level of discretion and ability to handle confidential information appropriately.

Responsibilities

• Project administration and document control: support project teams in maintaining compliance with procedures and standards, register, file, distribute and track all project documentation using Newforma, project CDE platforms and common data environment, ensuring revisions and version control.
• Coordinate document issuance workflows including QA checking for inconsistencies, prepare documents for release, upload/download from CDE platforms, and liaise with external document controllers.
• Maintain project document control guides, support teams with documentation retrieval, attend project meetings, and promote quality procedures and information management.
• Assist with stage outputs and project tasking, such as preparing presentations, stage reports, design and access statements and planning applications.
• Provide drawing management support to group projects by collating and printing drawings for internal/external review.
• Work with studio/QA manager to improve document control procedures and templates.
• Assist bid manager in preparing bid information and external printing/couriers.
• Provide telephone back-up to reception and general office duties; support London studio operations.

Skills

Administrative experience

Document control

Architecture / construction sector

Microsoft Office

Communication skills

Tools

Newforma

MicroStation

CDE platforms

Job description

Feilden Clegg Bradley Studios is seeking a project co-ordinator to join its team in London.

We are seeking a candidate with proven experience in an administrative or document control role, ideally within architecture, construction or the built environment sector to join our London studio.

You will work collaboratively across our practice, providing administrative support to our project architects, partners and associates and their teams on a range of architectural, master planning and urban design projects.

You will play a vital role in ensuring project information is well organised, accurately recorded and easy to find, providing support in project administration and document control.

You will also have the opportunity to support the studio manager and studio assistant on activities that ensure the smooth day to day running of the London studio.

So, if you have strong organisational and administrative skills, excellent communication abilities and you are looking for a varied role in a creative, friendly environment, then look no further!

This is a permanent position of 37.5 hours per week. We offer the opportunity of hybrid working once you have settled into the role.

Areas of responsibility

Project administration and document control:

• support project teams in maintaining compliance with FCBStudios practice and project procedures, ISO standards and insurers guidance
• carry out accurate and timely registration, filing, distribution and tracking of all project documentation (drawings, reports, specifications, schedules, RFIs, submittals) using Newforma, project CDE platforms and common data environment, ensuring preservation of all revisions and version control
• coordinate document issuance workflows including QA checking for inconsistencies, preparing documents for release, uploading/downloading from CDE platforms, and liaising with external document controllers to resolve technical issues
• maintain project document control guides, support teams with documentation retrieval, attend project meetings as required, and promote FCB quality procedures and information management protocols while maintaining confidentiality
• assisting with stage outputs and project tasking, such as preparing presentations, stage reports, design and access statements and planning applications when necessary
• providing drawing management support to all group projects by collating and printing drawings for internal and external review/comment (inc. scanning outgoing mark-up drawings, using MicroStation and filing all hard copies)

Practice support:

• work closely with the studio and QA manager to improve document control procedures and develop best practice templates for future use
• assisting group leader/partner and bid manager in preparing bid information (inc. collating materials for pre-qualification and tender documents; layout, edit and production of bid documents, proofreading and organisation of external printing and couriers)
• to provide telephone back-up to reception and assist the front of house team when required
• provide support when required to ensure the smooth running of the London studio which may include restocking supplies and other similar general office duties
• provide ad hoc administrative and organisational support to senior partners when required

About you:

• proven experience an administrative role ideally document control, within architecture, construction or the built environment sector
• strong organisational skills with exceptional attention to detail and ability to manage a varied workload across several project teams while meeting deadlines
• proficient in document management systems and CDE platforms (experience with Newforma highly desirable)
• excellent IT skills including Microsoft Office suite (Word, Excel, PowerPoint); CAD software knowledge (MicroStation or similar) desirable
• strong written and verbal communication skills with ability to liaise effectively with internal teams, clients and external consultants
• proactive, organised approach with ability to work independently and as part of a team
• high level of discretion and ability to handle confidential information appropriately

Job advert closing on 16 October 2026.