Finance project coordinator

Critical Playground LLC; Bath; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Feilden Clegg Bradley Studios in Bath, UK, is seeking a Finance Project Coordinator to join our architecture practice. The role supports the head of finance and partners across Bath, London and Manchester, and involves setting up project fees, resource allocation, and sub-contractor scheduling using Timemaster and Excel.

You will lead monthly resourcing and WIP meetings, monitor progress, and oversee sales invoicing and timesheet reporting.

Qualifications

• Experience in finance coordination within an architectural or professional services setting.
• Legally able to work in the UK.
• Strong numeracy with attention to detail.
• Excellent organisation and ability to prioritise deadlines.
• Strong teamwork and communication with senior staff.

Responsibilities

• Set up and maintain project and sub-contractor fee schedules.
• Lead monthly resourcing meetings with project partners.
• Monitor project progress and generate financial reports.
• Prepare invoicing information and ensure timesheets are completed.
• Analyse data and support monthly finance processes.

Skills

Timemaster

Excel

Financial reporting

Resource allocation

Timesheets

UK work rights

Teamwork

Initiative

Tools

Timemaster

MS Excel

MS Office

Job description

Feilden Clegg Bradley Studios is seeking a finance project coordinator to join its team in Bath, UK.

We are seeking an experienced finance project coordinator to join our dynamic architecture practice in Bath. This role is pivotal in supporting the business supporting associate, head of finance and managing partners across our Bath, London and Manchester studios.

You will play a key role in setting up and managing project fees, resource allocation, and sub-contractor schedules using Timemaster and Microsoft Excel. You’ll lead monthly resource and Work in Progress (WIP) meetings, monitor project progress, and oversee the preparation of sales invoices and timesheet reporting. In-person meetings and collaborative teamwork are key to the success of this role. However, an element of hybrid working can be considered.

Reporting to: head of finance

Hours: 9.00am to 5.30pm (37.5 hours p/w)

Location: Bath

Travel: occasional travel to another office and to site will be required

Key responsibilities:

• set up and maintain project and sub-consultant fee schedules and resource allocation in Timemaster
• lead monthly resourcing meetings with Project Partners to assess and adjust resource allocations
• monitor project progress and generate resource and financial reports
• prepare sales invoicing information and ensure monthly timesheets are completed
• analyse timesheet data and assist in preparing project and resource reports for senior management
• support monthly finance processes and assist with ad hoc project queries and support functions within the finance team

Essential skills and experience:

• able to demonstrate the ability to undertake the above responsibilities
• legally able to work in the UK
• highly numerate with a keen eye for detail
• excellent organisational skills and ability to prioritise workload to suit deadlines
• ability to work within a team
• ability to take initiative in response to direction or instruction
• self-motivated and able to take responsibility, with a view to developing the role in the future
• to demonstrate initiative and a proactive approach to daily tasks
• ability to work well under pressure while remaining calm and professional at all times and meet deadlines efficiently
• able to manage sensitive and sometimes confidential information
• good interpersonal skills and the ability to liaise with senior employees and Partners
• able to build good relationships at all levels
• resilient to cope with conflicting demands, able to prioritise duties

Desirable skills and experience:

• to have some knowledge of the design processes that occur within the construction industry, including RIBA work stages
• previous experience in dealing with time based activities and resources as a basis for raising sales invoices
• experience in the collection and analysis of data to demonstrate progress against targets and identifying resultant actions
• ability to use the following software to a high level: Microsoft Office (Word, Excel, Outlook, PowerPoint) Internet Explorer
• any other time and resource software experience advantageous

Why Feilden Clegg Bradley Studios?

We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.

With over 40 years of practice, we now have four offices in Bath, London, Manchester with around 100 employees and 19 partners. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.

FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.