Studio Coordinator at IFDO

Part W; Greater London; On-site; GBP 27,000 - 36,000; Full time

Job summary

IFDO is hiring a studio co-ordinator to join its team in London. The role focuses on keeping the studio running smoothly, supporting finance, HR and general coordination within a 15-person architecture practice.

You will work closely with the directors and senior team, handling invoices, payroll support, office systems and team activities. The position is four to five days per week with hybrid working and an immediate start preferred.

Qualifications

• Experience in an administrative, studio coordination or office support role.
• Financially literate with invoicing/basic bookkeeping
• Proficient in Microsoft Office
• Familiarity with Xero/CMAP desirable; InDesign an advantage

Responsibilities

• Support day‑to‑day running of the practice, including finance, HR and general coordination
• Coordinate studio operations, suppliers and office systems to ensure smooth day‑to‑day activity
• Handle onboarding/offboarding, annual leave tracking and staff training logistics
• Schedule meetings, support directors and maintain clear internal organisation
• Manage queries and client-facing communications as needed

Skills

Organised

Detail-oriented

Communicator

Proactive

Financial literacy

Tools

Xero

CMAP

Adobe InDesign

Job description

IFDO is hiring a studio co-ordinator to join its team in London.

Are you highly organised, proactive, and confident in supporting the day-to-day running of a busy studio?

IFDO is looking for an administrative assistant/studio coordinator to support our 15-person architecture practice in London. This is a key role at the centre of the studio, working closely with the directors and senior team to keep operations running smoothly across finance, HR, and general coordination.

It’s a varied, hands‑on position suited to someone who enjoys responsibility, takes pride in being efficient, and can manage multiple priorities with clarity and care.

About us

We are an award‑winning architectural practice driven by a belief that design can create meaningful social and environmental impact. Our work spans housing, education, workspace and regeneration, often in complex and community‑focused contexts.

Our studio is collaborative, thoughtful and ambitious, balancing creativity with a strong focus on delivery.

The role

You will support the day‑to‑day running of the practice, including:

finance support: preparing invoices (Xero and CMAP), supporting payroll with our accountants, and assisting with financial tracking alongside the directors

studio operations: coordinating suppliers, managing office systems and ensuring the studio runs efficiently day‑to‑day

HR support: onboarding/offboarding, annual leave tracking, coordinating reviews, organising training and supporting team activities and study trips

team coordination: scheduling meetings, supporting directors, and helping maintain clear internal organisation

general administration: acting as a point of contact for internal and external queries, including occasional client‑facing communication

Working pattern

four to five days per week

hybrid working, with Tuesday to Thursday in the studio

immediate start preferred

About you

exceptionally organised and detail‑focused

a clear and confident communicator

comfortable managing multiple priorities and working in a fast‑paced environment

proactive and reliable, with a strong sense of ownership

experienced in an administrative, studio coordination or office support role

financially literate (invoicing/basic bookkeeping)

proficient in Microsoft Office (essential); experience with Xero and CMAP is desirable. Familiarity with Adobe InDesign is an advantage

experience in architecture or the creative industries is welcome, but not essential

We’re looking for someone who enjoys being at the centre of how a practice runs, and who is keen to grow with the role as the studio develops.

How to apply

please send your CV and a short cover note via the apply for job button below

your cover note should briefly outline your relevant experience and why you are interested in the role

please also include your salary expectations and earliest available start date

We are an equal opportunities employer and actively encourage applications from people of all backgrounds, particularly those underrepresented in the built environment.