Project Administrator (Innovation Projects) - 489632

Fife College; Dunfermline; On-site; GBP 18,000 - 24,000; Full time

Job summary

Fife College is seeking an organised project administrator to support single or multiple innovation projects. You will provide a high level of administrative support and help the project team, college colleagues and external partners.

Key duties include updating records, preparing reports, acting as the first contact for projects, and minute taking. Essential experience in office administration and MS Office is required.

Qualifications

• Essential: Office administration experience and GCSE/HNC level education.
• Proficient in Microsoft Office 365 including Word, Excel and PowerPoint.
• Experience handling multiple tasks and deadlines with strong customer service.
• Ability to work across teams and maintain records and documentation.
• Desirable: Project Management qualification and experience in education settings.
• Desirable: Minute taking and administration support across projects.

Responsibilities

• Provide project administration support: updates, data, reports and records.
• Be the first point of contact for allocated projects and manage enquiries.
• Assist with preparation and administration of project and student documentation.
• Attend meetings, prepare agendas, take minutes and follow up actions.

Skills

Customer service

Teamwork

Multi-tasking

Attention to detail

Professional service

Adaptability

Education

HNC Level in a relevant subject

Project Management qualification

Tools

Microsoft Office 365 (Word, Excel, PowerPoint)

Microsoft Teams

SharePoint

Electronic diary

Job description

About the Role

Working across single or multiple innovation projects, you will deliver a high level of general and specialist administrative support, whilst providing an efficient and effective service to the project team, college colleagues, project partners and external contacts.

Key Responsibilities

• Provide project administration support as required for example: project updates, maintaining project documentation, preparing data and monitoring reports, updating project data records using relevant system(s).
• Act as the first point of contact for the allocated projects, dealing effectively with requests, answering queries and taking responsibility for processing each enquiry through to a satisfactory conclusion.
• Assist with the preparation, generation, monitoring and administration of various related project and related student/client documentation and reports.
• Attend project and other relevant meetings, preparing agendas, taking minutes and following up agreed actions to completion.

Qualifications and Experience

• Essential:
• Educated to minimum of HNC Level in a relevant subject (SCQF Level 7).
• Office administration experience.
• Proficient in Microsoft Office 365 in particular Word, Excel, PowerPoint and electronic diary, Microsoft Teams and Sharepoint.
• Experience of dealing with a wide variety of challenging tasks, often to tight deadlines.
• Experience of dealing with a wide range of customers and providing high levels of customer service.
• Experience of planning, prioritising and organising work or resources and proactively working with others to achieve team / project objectives.
• Experience of working across team boundaries to build and strengthen working relationships and systems.
• Desirable:
• Project Management qualification.
• Experience of providing administrative support within a tertiary education environment.
• Experience of minute taking.

Skills and Attributes

• Essential:
• Effective customer service skills with the ability to communicate at all levels
• Ability to work effectively as a team member, and to develop effective working relationships.
• Proven ability to multi-task under pressure, with the ability to demonstrate attention to detail.
• Ability to deliver a high quality and professional service.
• Ability to react and be flexible to changing priorities.
• Ability to deal confidentially and effectively with enquiries.