Project Administrator

Searchandselect; Douglas; On-site; GBP 24,000 - 36,000; Full time

Job summary

Searchandselect seeks a Project Administrator to join their team on the Isle of Man. You will manage administrative duties across the project to support governance and ensure information is readily available to stakeholders.

Key responsibilities include minutes, budgets, invoicing, onboarding/offboarding staff and vendors, coordinating workflows, and maintaining the project document system. Diploma in PM and 3–4 years in business support required.

Qualifications

• Diploma in Project Management.
• 3 - 4 years experience in Business Support role/environment.
• Experience in end-to-end administrative and secretarial duties across a programme or project environment, this includes documentation management, diary management and budget administration.

Responsibilities

• Complete minutes for project meetings, obtain approval and sign-off of minutes from meeting chair and distribute minutes to meeting participants. Monitor the actioning of minute items to ensure agreed deadlines are met.
• Conduct financial and budget management duties across the project, including the updating of budgets with actuals, reconciling the financial entries against project budgets, the processing of invoices and claims and highlighting any financial discrepancies identified to ensure sound project financial management and reporting.
• Conduct onboarding and off boarding for all support staff, contractors and vendors to ensure they are fully equipped with the required information, access and hardware to fully exercise the requirements of their role within the project.
• Coordinate project workflow, activities and schedules across all project team members to ensure workload is effectively managed and deadlines are met.
• Drive and maintain the projects documentation management system to ensure that all project documentation is adequately and securely stored, version control is maintained and formats are adhered to, therefore enabling project governance and ensuring all project information is easily accessible.

Skills

3-4 years experience in Business &

Education

Diploma in Project Management

Job description

Our client seeks a Project Administrator to join their team.

Role Profile:

To manage and coordinate all administrative requirements and duties across the project to ensure all project stakeholders are fully equipped to perform their required project roles and to ensure effective governance and availability of information.

Key Responsibilities

• Complete minutes for project meetings, obtain approval and sign-off of minutes from meeting chair and distribute minutes to meeting participants. Monitor the actioning of minute items to ensure agreed deadlines are met.
• Conduct financial and budget management duties across the project, including the updating of budgets with actuals, reconciling the financial entries against project budgets, the processing of invoices and claims and highlighting any financial discrepancies identified to ensure sound project financial management and reporting.
• Conduct onboarding and off boarding for all support staff, contractors and vendors to ensure they are fully equipped with the required information, access and hardware to fully exercise the requirements of their role within the project.
• Coordinate project workflow, activities and schedules across all project team members to ensure workload is effectively managed and deadlines are met.
• Drive and maintain the projects documentation management system to ensure that all project documentation is adequately and securely stored, version control is maintained and formats are adhered to, therefore enabling project governance and ensuring all project information is easily accessible.

Key Skills and Experience

• Diploma in Project Management.
• 3 - 4 years experience in Business Support role/environment.
• Experience in end-to-end administrative and secretarial duties across a programme or project environment, this includes documentation management, diary management and budget administration.

Quote job ref: 16843