Project Administrator

EarthStream Global; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

EarthStream Global is seeking a Project Administrator to support the Projects team across HV Cabling, Overhead Line and Substation schemes. You will help maintain documentation, logs, and governance inputs to enable project managers to deliver effectively.

The role requires strong organisational skills, proficiency in MS Office and project management tools, good numeracy, and the ability to communicate with stakeholders at all levels, prioritising deadlines in a busy environment.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support or similar administrative environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines

Responsibilities

• Maintain and update project documentation, registers, and logs in line with clients standards.
• Provide general administrative support to the project team, ensuring smooth day-to-day operations.
• Input, track, and update project performance data in project management systems.
• Support reporting processes by preparing accurate, timely data for dashboards, status reports, and governance reviews.
• Support project assurance reviews by providing accurate data, documentation, and compliance evidence.
• Monitor adherence to project delivery frameworks and escalate gaps where appropriate.
• Assist with preparing materials for audits, stage gate reviews, and assurance checks

Skills

Administrative

Organisational

MS Office

Project tools

Numeracy

Communication

Stakeholders

Tools

Project management systems

Job description

The Project Administrator will provide essential administrative support to the Projects team across a portfolio of HV Cabling, Overhead Line and Substation schemes. The role will focus on maintaining accurate project documentation, managing key data logs, supporting project assurance processes, and ensuring timely collection and input of project and information. This position plays a critical role in enabling project managers to deliver effectively by ensuring governance, compliance, and data integrity across the portfolio.

Key Responsibilities

• Administrative Support
  • Maintain and update project documentation, registers, and logs in line with clients standards.
  • Provide general administrative support to the project team, ensuring smooth day-to-day operations.
• Project Management Data
  • Input, track, and update project performance data in project management systems.
  • Support reporting processes by preparing accurate, timely data for dashboards, status reports, and governance reviews.
• Project Assurance & Governance
  • Support project assurance reviews by providing accurate data, documentation, and compliance evidence.
  • Monitor adherence to project delivery frameworks and escalate gaps where appropriate.
  • Assist with preparing materials for audits, stage gate reviews, and assurance checks.

Skills & Experience Required

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support, or a similar administrative environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines