Hybrid Office Manager & Project Administrator

Scotch Partners LLP; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Pension matching (up to 6%)

Private medical insurance

Employee assistance programme

Health cash plan

Enhanced maternity and shared parental

Discretionary bonus scheme

28 days annual leave

Job summary

Scotch Partners LLP is seeking a motivated professional to join our Business Operations team in London. The role combines Office Management and Document Control, reporting to the Business Operations Director.

You’ll ensure smooth day-to-day office running and maintain accurate project documentation across our schemes. This varied, hands-on position suits someone who thrives on structure, process, and being the go-to person for smooth operations.

Qualifications

• Previous experience in a Document Controller or Project Administrator role essential.
• Excellent organisational & multitasking skills.
• Strong attention to detail and accuracy.
• Excellent time management and ability to manage competing priorities.
• Excellent communication & interpersonal skills.
• Proficiency in Microsoft Office 365 packages & document management processes.
• Experience within the construction, engineering, or consultancy sector.

Responsibilities

• Receive, process, control & distribute project documentation (drawings, specs, contracts, RFIs).
• Maintain electronic and hard copy document management systems with filing and version control.
• Set up and manage project folders and the Master Project List.
• Review project documentation for completeness and compliance with procedures.
• Track document revisions and ensure latest versions are distributed.
• Create and maintain document control procedures and filing structures.
• Manage the document lifecycle from creation to archiving.
• Support project invoicing with accurate documentation and admin support.

Skills

Organisational skills

Multitasking

Attention to detail

Time management

Communication

Interpersonal skills

Office 365

Document management

Office Manager experience

Tools

Office 365

Document management

Job description

Scotch Partners LLP is seeking a motivated professional to join our Business Operations team in London. The role combines Office Management and Document Control, reporting to the Business Operations Director.

You’ll ensure smooth day-to-day office running and maintain accurate project documentation across our schemes. This varied, hands-on position suits someone who thrives on structure, process, and being the go-to person for smooth operations.