Document Controller - Hybrid Role in Project Documentation

KONE; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Company pension

25 days leave + BH + volunteering day

Job summary

KONE is seeking a Document Controller/Administrator to ensure effective communication between contractors and client across Infrastructure and Major Projects. Based at Clapham or Slough, the role involves managing notifications, uploading drawings, and ensuring documents follow client protocols.

You will support project teams with documents to secure progress payments and final accounts, maintain folder structures, and help with admin duties.

Qualifications

• Experience in a Document Controller role.
• Desirable: experience working with clients and subcontractors.
• Ability to work on multiple projects.
• Customer focused with solutions orientation.
• Good written and spoken English communication.
• Attention to detail and accuracy.

Responsibilities

• Manage all incoming notifications relating to project queries.
• Management of tender documents associated with project - process & archive in line with customer specific requirements.
• Prepare and upload KONE drawings / documents to customer portals.
• Review document controlling documents from the sales tender documentation to ensure compliance.
• Support Project Managers, Designers, Planners with documents to ensure progress payments / final accounts are collectable.
• Upload documents to customer portals following client protocols.
• Prepare documents to support project manager and operations.
• Provide progress updates on project status and key actions.

Skills

Document control

Client communication

Multi-project management

Attention to detail

English communication

Tools

Aconex

Asite

EDMS

Maximo

SAP

Salesforce

Job description

KONE is seeking a Document Controller/Administrator to ensure effective communication between contractors and client across Infrastructure and Major Projects. Based at Clapham or Slough, the role involves managing notifications, uploading drawings, and ensuring documents follow client protocols.

You will support project teams with documents to secure progress payments and final accounts, maintain folder structures, and help with admin duties.