Hybrid Document Controller - Civil Infra (9-month)

Confidential; Birmingham; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

Confidential is seeking a Document Controller on a 9‑month maternity cover for a major UK civils project. The role focuses on maintaining accurate project records in the EDMS, filing, archiving and ensuring retrievability across a hybrid work setup.

You will support document management processes, provide reports and manage inbox requests, while guiding teams in documenting control procedures. Mon-Fri, 9:00–17:00, with hybrid flexibility.

Qualifications

• Previous experience in document control or records management.
• Good knowledge of document management standards, processes and procedures.
• Experience using EDMS platforms for records tracking, archiving, retention and storage.
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment.
• Working knowledge of bulk scanning, scanning systems and PDF functionality.
• Confident user of Microsoft Word, Excel and PowerPoint.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage information carefully, confidentially and efficiently.

Responsibilities

• Maintain EDMS entries, scanning, filing and archiving project documents per controls.
• Ensure EDMS metadata is accurate and up to date.
• Retrieve records from archives/EDMS promptly.
• Support document lifecycle management with clear audit trails.
• Check deliverable quality and proper documentation.
• Provide reports/MI in response to requests.
• Guide teams in implementing document management processes.
• Process inbox requests and tasks on time.
• Handle confidential information carefully.

Skills

Document control

Records management

EDMS

Scanning

MS Office

Attention to detail

Communication

Confidential handling

Tools

PDF tooling

Job description

Confidential is seeking a Document Controller on a 9‑month maternity cover for a major UK civils project. The role focuses on maintaining accurate project records in the EDMS, filing, archiving and ensuring retrievability across a hybrid work setup.

You will support document management processes, provide reports and manage inbox requests, while guiding teams in documenting control procedures. Mon-Fri, 9:00–17:00, with hybrid flexibility.