Project Administrator

Mainstay Recruitment Solutions Ltd; United Kingdom; On-site; GBP 26,000; Full time

Job summary

A recruitment services provider is seeking a Project Coordinator based in Larkhill to support the delivery of essential infrastructure services to the UK Defence sector. The role entails managing documentation, maintaining internal systems, and preparing performance reports. The ideal candidate will have NVQ Level 2 qualifications or equivalent experience, strong data management skills, and proficiency in IT applications like Excel and SharePoint. The position offers a full-time permanent contract with competitive benefits.

Benefits

Pension scheme

25 days annual leave

Volunteer leave

One paid professional subscription

Life Assurance Policy

Qualifications

• Strong data management and administrative skills with attention to detail.
• Ability to prioritise tasks under pressure and meet deadlines.
• Experience in a commercial or project environment is advantageous.

Responsibilities

• Manage documentation and ensure timely submission of commercial records.
• Maintain internal systems with compliant paperwork from suppliers.
• Prepare and maintain performance reports using various tools.
• Communicate with teams to resolve issues and keep projects moving.

Skills

Data management

Administrative skills

Strong communication

Team-oriented mindset

Good IT skills

Education

NVQ Level 2 qualification in Administration

Tools

Excel

MAXIMO

SharePoint

Word

Job description

Overview

Project Coordinator - Larkhill

Contract: Full Time, Permanent

Location: Office Based, Larkhill

Working Hours: Monday to Friday (8:00AM to 5:00PM)

Salary: Up to £26,000 dependent on experience

About the Role

Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence sector? If so, this could be the perfect opportunity for you.

We\u2019re looking for a Project Coordinator to join our team in Larkhill and help us ensure projects are delivered efficiently, compliantly, and to the highest standard.

Responsibilities

• Supporting the Billable Works process by managing documentation and ensuring accurate and timely submission of commercial records in line with client policies.
• Maintaining internal systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams.
• Checking supplier and client payment records, resolving anomalies, and ensuring financial compliance.
• Preparing and maintaining performance reports using Excel, MAXIMO, and other tools.
• Communicating with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward.
• Assisting with audits, assurance checks, corrective actions, and supporting system testing and IT developments.
• Helping identify smarter, more efficient ways of working.

What we're looking for

• NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience.
• Strong data management and administrative skills, with high attention to accuracy and detail.
• Ability to prioritise tasks under pressure and meet tight deadlines.
• Strong communication skills with the confidence to challenge non-compliant paperwork.
• Team-oriented mindset with the ability to work collaboratively.
• Good IT skills, particularly in Word, Excel, and SharePoint.
• Experience with MAXIMO or working in a commercial/project environment would be an advantage (but not essential).

What we offer

• Up to 6% contributory pension scheme
• 25 days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy