Project Administrator

MHI RJ Aviation Group; United Kingdom; On-site; GBP 28,000 - 38,000; Full time

Job summary

Mitsubishi Heavy Industries EMEA, Ltd. is seeking a Project Administrator to support day-to-day administration and mobilisation activities for the Padeswood CCS Project.

This full-time, fixed-term role runs for 2.5 years and is based at the project site office in North Wales, five days per week from 09:00 to 17:00. You will coordinate travel and accommodation, process expenses and invoices, manage onboarding, document control, timesheets and site visits, and support the project team with

Qualifications

• Excellent English and Japanese communication skills.
• Strong IT skills with MS Word/Excel/PowerPoint.
• Good administrative and clerical abilities.
• Excellent organization and attention to detail.
• Ability to work well in a team and independently.
• Full UK driving licence.

Responsibilities

• Travel, accommodation arrangements, and expense claims processing.
• Coordination of personnel mobilisation and onboarding activities.
• Logistical support for project personnel, subcontractors and visitors.
• Stakeholder management including site visits and meetings.
• Timesheet administration and attendance tracking.
• Document control, filing and record management per project requirements.
• Provide day-to-day administrative support to the project site office.
• Assist with ad hoc project activities and special assignments.

Skills

Travel Arrangements

Onboarding Coordination

Documentation & Record Keeping

Time & Expense Management

Teamwork & Communication

Initiative & Proactivity

UK Driving Licence

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Select how often (in days) to receive an alert: Create Alert

Company Name: Mitsubishi Heavy Industries EMEA, Ltd.

Location: London, ENG, GB, W4 5YA

Job Description: Job Title: Project Administrator

Contract: 2.5 Year Fixed Term contract (during project period)

Working Hours: 35 hours per week

Functional area: Decarbonisation Business Department (“DBD”)

Reporting to: Assistant Business Manager of DBD

Location: CH7 4HB (North Wales)

Purpose of the job: The Project Administrator will support the day-to-day administration and mobilisation activities of the Padeswood CCS Project (“Project”).

KEY TASKS:

• Travel and accommodation arrangements, business trip expense claims, and invoice/payment processing as required.
• Coordination of project personnel mobilisation and onboarding activities.
• Logistical support and coordination for project personnel, subcontractors and site visitors.
• Stakeholder management, including scheduling and organising site visits and meetings.
• Timesheet administration and attendance tracking for project members.
• Document control, filing and record management in accordance with project requirements.
• Provision of day-to-day administrative support to the project site office, including coordination of office facilities, supplies and visitor access.
• Support the project team with administrative activities required for the successful delivery of the project.

• Assist with ad hoc project activities and special assignments as required.

Person Specification:

• Excellent verbal and written communication skills in both English and Japanese.
• Strong IT skills, including proficiency in Microsoft Word, Excel and PowerPoint.
• Good administrative and clerical skills.
• Strong organisational skills and excellent attention to detail.
• Effective time management skills, with the ability to manage multiple tasks and priorities.
• Ability to work effectively as part of a team.
• Proactive and self-motivated approach to work.
• Ability to work independently and use own initiative.
• Ability to handle confidential information with discretion and professionalism.
• Full UK driving license.

Due to the nature of the role and the requirement to provide direct administrative support to the project team, contractors and visitors, this position is based full-time at the project site office, five days per week.

Working hours: 09:00am – 17:00pm

Working Days: Monday to Friday (at Site Office)