Bilingual Project Administrator (JP/EN) - Site North Wales

Millbank Holdings Ltd; Mold; On-site; GBP 36,000 - 44,000; Full time

Job summary

Millbank Holdings Ltd is seeking a Project Administrator to support a major decarbonisation project in North Wales. The role focuses on providing comprehensive administrative support to project management and site teams, coordinating travel, onboarding, expenses, and document control.

You will liaise with UK and Japanese stakeholders, assist with meetings, reports and correspondence, and ensure confidentiality and accuracy in project records. Full-time, site-based in Mold, 35 hours/week.

Qualifications

• Fluent spoken and written Japanese and English (essential).
• Previous experience in a Project Administrator, Project Coordinator, Site Administrator or Project Support role.
• Strong administrative and organisational skills.
• Experience coordinating meetings, travel and project documentation.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Provide administrative support to the project management and site teams.
• Coordinate travel arrangements, accommodation bookings and business itineraries.
• Process and track employee expenses and project‑related costs.
• Support mobilisation and onboarding activities for project personnel.
• Arrange meetings, prepare agendas and coordinate meeting logistics.
• Maintain project records, documentation and filing systems.
• Assist with timesheet administration and workforce records.
• Coordinate site access requirements and visitor arrangements.
• Support invoice processing and general office administration activities.
• Liaise with internal stakeholders, subcontractors and project teams.
• Assist in the preparation of project reports, presentations and correspondence.
• Ensure documentation is maintained accurately and confidentially.
• Provide translation and communication support where required between Japanese and English‑speaking stakeholders.
• Support wider project activities as required by the project leadership team.

Skills

Japanese (fluent)

English (fluent)

Project administration

Meeting coordination

Travel coordination

Office administration

UK Driving Licence

Tools

Microsoft Office

Job description

Millbank Holdings Ltd is seeking a Project Administrator to support a major decarbonisation project in North Wales. The role focuses on providing comprehensive administrative support to project management and site teams, coordinating travel, onboarding, expenses, and document control.

You will liaise with UK and Japanese stakeholders, assist with meetings, reports and correspondence, and ensure confidentiality and accuracy in project records. Full-time, site-based in Mold, 35 hours/week.