Project Administrator

Mitsubishi Heavy Industries; Greater London; On-site; GBP 26,000 - 35,000; Full time

Job summary

Mitsubishi Heavy Industries is seeking a Project Administrator for the Padeswood CCS Project based at the site in North Wales. The role involves day-to-day administration, mobilisation activities, and supporting the project team five days per week from 09:00 to 17:00.

You will coordinate travel, onboarding, timesheets and document control, with English and Japanese language skills highly valued. A full UK driving license is required.

Qualifications

• Excellent verbal and written communication in English; Japanese would be an asset.
• Strong IT skills with Microsoft Word, Excel and PowerPoint.
• Good administrative and clerical skills.
• Strong organisational skills with attention to detail.
• Effective time management and ability to handle multiple tasks.
• Ability to work in a team as well as independently.
• Proactive, self-motivated and able to use own initiative.
• Ability to handle confidential information discreetly.
• Full UK driving license.

Responsibilities

• Travel and accommodation arrangements, expense claims, and invoice/payment processing.
• Coordinate project personnel mobilisation and onboarding.
• Provide logistical support for personnel, subcontractors and visitors.
• Schedule and organise site visits and meetings with stakeholders.
• Administer timesheets and attendance tracking for project members.
• Maintain document control and filing in line with project requirements.
• Provide day-to-day admin support at the project site office.
• Support the project team with ad hoc project activities.

Job description

Project Administrator

Contract: 2.5 Year Fixed Term contract (during project period)

Working Hours: 35 hours per week

Functional area: Decarbonisation Business Department (“DBD”)

Location: CH7 4HB (North Wales)

Purpose of the job:

The Project Administrator will support the day-to-day administration and mobilisation activities of the Padeswood CCS Project (“Project”).

Reporting to: Assistant Business Manager of DBD

KEY TASKS:

• Travel and accommodation arrangements, business trip expense claims, and invoice/payment processing as required.
• Coordination of project personnel mobilisation and onboarding activities.
• Logistical support and coordination for project personnel, subcontractors and site visitors.
• Stakeholder management, including scheduling and organising site visits and meetings.
• Timesheet administration and attendance tracking for project members.
• Document control, filing and record management in accordance with project requirements.
• Provision of day-to-day administrative support to the project site office, including coordination of office facilities, supplies and visitor access.
• Support the project team with administrative activities required for the successful delivery of the project.
• Assist with ad hoc project activities and special assignments as required.

Person Specification

• Excellent verbal and written communication skills in both English and Japanese.
• Strong IT skills, including proficiency in Microsoft Word, Excel and PowerPoint.
• Good administrative and clerical skills.
• Strong organisational skills and excellent attention to detail.
• Effective time management skills, with the ability to manage multiple tasks and priorities.
• Ability to work effectively as part of a team.
• Proactive and self‑motivated approach to work.
• Ability to work independently and use own initiative.
• Ability to handle confidential information with discretion and professionalism.
• Full UK driving license.

Due to the nature of the role and the requirement to provide direct administrative support to the project team, contractors and visitors, this position is based full-time at the project site office, five days per week.

Working hours:

09:00am – 17:00pm

Working Days:

Monday to Friday (at Site Office)