Project Administrator

Confidential; Manchester, Salford; On-site; GBP 23,000 - 29,000; Full time

Job summary

Netteam tX in Manchester is seeking a Project Administrator to support our Projects Team with scheduling, documentation and reporting. You will own engineer scheduling, coordinate diaries, and help ensure projects run smoothly and on time.

The ideal candidate will have strong administrative skills, experience scheduling in fast-paced environments, and proficiency with Microsoft 365. You will communicate with clients and engineers, maintain up-to-date records, and assist with dashboards and

Qualifications

• Strong administrative and organisational skills with attention to detail.
• Proven experience scheduling diaries or managing rotas in a fast-paced environment.
• Confident communicator able to liaise with clients and engineers.
• Ability to manage multiple tasks and deadlines in a busy setting.
• Proficient with Microsoft 365 including Excel, Outlook, Teams, SharePoint, and PowerPoint.

Responsibilities

• Coordinate project plans, calendars and engineer assignments.
• Maintain project documentation, version control and reporting materials.
• Assist with dashboards and stakeholder updates.
• Support governance, compliance and information security practices.

Skills

Scheduling & coordination

Client communication

Attention to detail

Multitasking

Team collaboration

MS 365 proficiency

Tools

Microsoft 365

Job description

Job Title: Project Administrator

Location: Manchester

Salary: 26,000 Per annum

Job Type: Full Time, Permanent

Start Date: ASAP

We are seeking a Project Administrator to become part of our busy Projects Team, providing support to our Coordinators through effective resource scheduling.

At Netteam tX, we recognise and develop talent, and look to retain talent through the creation of career opportunities, lateral and horizontal. Our culture is centered around our belief in continually refining our skills and knowledge, collectively as a team as well as individually. We actively encourage creativity and innovation, and we strongly believe that it is our people that make us great.

About the role:

As a Project Administrator, you play a critical role in the successful delivery of projects, with a strong focus on scheduling and coordination. You take ownership of engineer scheduling and resource planning, ensuring the right people are in the right place, at the right time, with the right equipment. By maintaining clear, accurate schedules and proactively coordinating changes, you enable engineers to work efficiently and minimise downtime. Alongside this, you ensure project documentation, communication, and reporting are well organised and kept up to date, allowing the wider project team to operate smoothly and deliver consistently for customers.

Responsibilities:

Project Coordination:

• Assist project coordinators with planning, scheduling, and engineer assignments.
• Liaise directly with clients.
• Update project plans, calendars, and timelines to reflect current status.
• Handle project procurement needs.

Documentation & Reporting:

• Prepare and maintain critical project documentation.
• Ensure all project documents are version-controlled, and readily accessible.
• Assist with the creation of dashboards and reporting materials for stakeholders and leadership teams.
• Guarantee that documents, trackers, and related resources are consistently updated and stored in designated drives.

Administrative Support:

• Monitor project inboxes and respond or redirect queries appropriately.
• Assist with any additional tasks or responsibilities as needed
• Take meeting notes and document them for future reference

Governance & Compliance:

• Ensure projects follow organisational policies, procedures, and governance frameworks.
• Support audit activities by providing accurate records and documentation.
• Maintain information security by complying with the company's Information Security Management System (ISMS) and all relevant policies

About you:

Skills & Experience:

Essential:

• Strong administrative and organisational skills with excellent attention to detail.
• Proven experience in scheduling, coordinating diaries, or managing rotas in a fast paced environment
• Confident communicator, happy to talk directly to clients and engineers
• Ability to manage multiple tasks and deadlines in a fast paced environment.
• Proficient in Microsoft 365 (Excel, Outlook, Teams, SharePoint, PowerPoint).
• Ability to work effectively with team members at all levels.

Desirable:

• Experience working in a project or PMO environment.
• Familiarity with project management methodologies (e.g., PRINCE2, Agile).
• Understanding of financial and budget tracking processes.

Personal Attributes:

• Friendly and professional.
• Have a passion for new and emerging technologies and thrive on developing an understanding of new solutions.
• Possesses good written and verbal communication skills and the ability to communicate confidently
• Keen to research new products and information around technical solutions that could provide answers and solve problems that benefit the whole team.
• Feel that every day is a day of learning and knowledge.
• Harnesses pressure to deliver results.

Note: This description is not intended to establish a total definition of the job but an outline of the duties.

In line with our recruitment policy and client expectation, some roles will be subject to a basic DBS disclosure.

Candidates with experience of: Business Support, Office Administrator, Project Support, Admin Support Administrator, Administrative Assistant, Admin support, Project Admin, Project Support, IT Project Coordinator, Project Coordinator may also be considered for this role.