Project Administrator

Confidential; Greater London; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Company mobile phone

Workplace pension

28 days' holiday including bank hols

Job summary

Confidential in London (Golders Green, NW11) is seeking an experienced Project Administrator to join the team. The role is office-based, full-time, 37.5 hours per week, Monday to Friday, 8:00 am to 4:30 pm.

You will support multiple projects with documentation, quotations, POs, invoices and procurement, using Excel for tracking and reporting. The ideal candidate will be highly organised, able to manage competing priorities and comfortable liaising with internal and external stakeholders.

Qualifications

• Previous admin experience in a busy project/operations/construction environment.
• Strong Excel and MS Office skills.
• Excellent written and verbal communication and organisational abilities.

Responsibilities

• Prepare quotations, invoices, purchase orders and client/supplier documentation.
• Create, update and maintain project spreadsheets and records.
• Liaise with colleagues, clients, suppliers and external parties.

Skills

Admin experience

Excel

MS Office

Communication

Attention to detail

Problem solving

Proactive

Team coordination

Tools

Excel

Word

Outlook

Teams

Job description

Are you an experienced administrator who enjoys keeping projects organised, working with different people and making sure the details don't get missed? Golders Green, NW11 £28,000 £32,000 per annum Monday Friday, office based Due to an internal promotion, our client is looking for a Project Administrator to join their team in Golders Green. You'll provide day-to-day administrative support across a range of projects, working closely with the Operations Administrator, Managing Director and members of the management team. This is a varied role involving project documentation, quotations, purchase orders, invoices, procurement, spreadsheets, suppliers and general project coordination, so you'll need to be highly organised, comfortable juggling competing priorities and confident using Excel. Please note, this is a fully office-based position in Golders Green, NW11, five days a week. You must be able to commute to the office each working day.

What you'll be doing

As Project Administrator, you'll help keep projects and day-to-day operations organised and moving forward.

• Preparing quotations, invoices, purchase orders and other documentation for clients and suppliers
• Creating, updating and maintaining project spreadsheets and accurate records
• Liaising with colleagues, clients, suppliers and other external parties
• Supporting procurement activities, including researching suppliers and placing orders
• Arranging orders and hire for plant, materials and access equipment
• Coordinating training requirements, work permits and parking permits for the team
• Monitoring information and documentation to ensure deadlines and project requirements are met
• Supporting the management team with correspondence, meetings, diaries and other project-related administration
• Managing general administration including inboxes, telephone calls, filing and record keeping
• Helping resolve day-to-day administrative and project issues using your own initiative

What we're looking for

We're looking for someone with previous administration experience gained within a busy project, operations, construction or similar commercial environment. You'll need

• Strong administrative and organisational experience, with the ability to manage several priorities at once
• Confidence preparing and working with quotations, purchase orders, invoices and other business documentation
• Strong Excel skills, including the ability to create and work with spreadsheet formulas
• Strong Microsoft Office skills, including Word, Outlook and Teams
• Excellent written and verbal communication skills
• Confidence communicating with clients, suppliers, colleagues and other stakeholders
• Meticulous attention to detail and a methodical approach to your work
• The ability to solve problems, use your initiative and follow tasks through to completion
• A proactive, enthusiastic approach and the confidence to work in a busy environment

You’ll suit this role particularly well if you enjoy being the person who keeps things organised, spots what needs doing and makes sure it gets done.

About the hours and rewards

This is a permanent, full-time position, subject to a three-month trial period. You'll work 37.5 hours per week, Monday to Friday, from 8.00am to 4.30pm, with one hour for lunch.

• £28,000 £32,000 per annum, depending on experience
• Salary review after six months
• 28 days' holiday including bank holidays
• Company mobile phone
• Workplace pension

You must reside in and have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered. We look forward to hearing from you!