Bilingual Project Admin - Japanese/English, North Wales

Millbank Holdings; Mold; On-site; GBP 26,000 - 36,000; Full time

Job summary

Millbank Holdings Ltd is seeking a Japanese-speaking Project Administrator to support a major carbon capture and decarbonisation programme in North Wales. The role involves providing administrative support to project management and site teams, coordinating travel, meetings and document control, and ensuring accurate records.

You will liaise with UK and Japanese stakeholders, assist with timesheets, onboarding and reporting, and contribute to successful project delivery on site.

Qualifications

• Fluent spoken and written Japanese and English (essential).
• Experience in a Project Administrator, Project Coordinator, Site Administrator or Project Support role.
• Strong administrative and organisational skills.
• Experience coordinating meetings, travel and project documentation.
• Proficient with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to the project management and site teams.
• Coordinate travel arrangements, accommodation bookings and business itineraries.
• Process and track employee expenses and project-related costs.
• Support mobilisation and onboarding activities for project personnel.
• Arrange meetings, prepare agendas and coordinate meeting logistics.
• Maintain project records, documentation and filing systems.
• Assist with timesheet administration and workforce records.
• Coordinate site access requirements and visitor arrangements.
• Support invoice processing and general office administration activities.
• Liaise with internal stakeholders, subcontractors and project teams.
• Assist in the preparation of project reports, presentations and correspondence.
• Ensure documentation is maintained accurately and confidentially.
• Provide translation and communication support between Japanese and English-speaking stakeholders.
• Support wider project activities as required by the project leadership team.

Skills

Japanese fluency

English fluency

Administrative skills

Organisation

Communication

Stakeholder management

Tools

Word

Excel

Outlook

PowerPoint

Job description

Millbank Holdings Ltd is seeking a Japanese-speaking Project Administrator to support a major carbon capture and decarbonisation programme in North Wales. The role involves providing administrative support to project management and site teams, coordinating travel, meetings and document control, and ensuring accurate records.

You will liaise with UK and Japanese stakeholders, assist with timesheets, onboarding and reporting, and contribute to successful project delivery on site.