Project Administrator

Highview; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global energy organization in Glasgow seeks a Project Administrator to provide administrative support to the Project Director and Project Team. This role includes document management, meeting coordination, and travel arrangements. Applicants should have a minimum of 5 years' experience in administrative roles, preferably within engineering. Strong proficiency in Microsoft Office and excellent organisational skills are essential. The company offers an attractive salary package and benefits including private medical insurance and paid leave.

Benefits

Private Medical and Dental Insurance

Financial Wellbeing Support Platform

Attractive salary package

Annual salary review

25 days of paid annual leave

Automatic pension scheme enrolment

Season ticket loan

Opportunities for Learning and Development

Qualifications

• Minimum 5 years' experience in administrative or project support roles, preferably in an engineering environment.
• Familiarity with project documentation and reporting.

Responsibilities

• Support the Project Director and project team with day-to-day administration.
• Maintain project filing systems and ensure accurate document control.
• Arrange meetings, prepare agendas, and take Minutes of Meetings.
• Prepare reports and correspondence using Microsoft Word.
• Assist with PowerPoint presentations for client meetings.
• Arrange domestic and international travel.

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organisational skills

Time management skills

Good written and verbal communication skills

Attention to detail

Ability to prioritise workload

Education

Diploma or qualification in Business Administration or Project Management

Job description

Our Story

Highview Power are a growing global organisation who are leading the way towards a cleaner, more efficient, and secure energy future. We are to become a world leader in smarter long duration energy storage, enabling nations, regions, cities, and corporations to achieve net zero. We know our employees are the key to our success and we are committed to creating a positive, inspiring, and inclusive working environment where you will play a vital part in driving change and helping to achieve the global ambition of becoming net zero.

Job Summary

The Project Administrator provides administrative and organisational support to the Project Director and Project Team to ensure smooth delivery of engineering projects. This role includes document management, meeting coordination, travel arrangements, and preparation of reports and presentations.

Key Responsibilities

• Support the Project Director and project team with day-to-day administration
• Maintain project filing systems and ensure accurate document control
• Arrange meetings, prepare agendas, and take Minutes of Meetings (MoM)
• Prepare reports and correspondence using Microsoft Word
• Assist with PowerPoint presentations for client meetings and project updates
• Arrange domestic and international travel via approved third-party providers
• Experience arranging meetings, taking MoM, and coordinating travel

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational, time management, and multitasking skills
• Good written and verbal communication skills
• Attention to detail and high accuracy
• Ability to prioritise workload and work under pressure

Qualifications & Experience

• Minimum 5 years' experience in administrative or project support roles (engineering or technical environment preferred)
• Diploma or qualification in Business Administration, Project Management, or related field (desirable)
• Familiarity with project documentation and reporting

Benefits

• Private Medical and Dental Insurance
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts
• Attractive salary package
• Annual salary review at management's discretion
• 25 days of paid annual leave
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Season ticket loan available
• Opportunities for Learning and Development