Project Administrator

Manpower UK Ltd; England; On-site; GBP 35,000; Full time

Job summary

A leading recruitment agency in the UK is hiring an Administrator to provide essential support for an HR project. The role involves handling day-to-day administration tasks, managing shared inboxes, and ensuring confidentiality. Ideal candidates will have good administration experience and skills in Microsoft Office. This is a full-time position with a competitive salary of circa £35k pro rata.

Qualifications

• Good office administration experience.
• Previous experience working in a busy environment.
• Experience dealing with volume administration and general IT tools.

Responsibilities

• Provide administration support to the HR project team while maintaining confidentiality.
• Monitor the shared email inbox and triage queries.
• Support document creation and distribution.
• Coordinate the SharePoint site for document control.
• Act as note taker and track actions in meetings.
• Record and track meeting conclusions.

Skills

Accuracy and attention to detail

Organisational skills

Teamwork

Microsoft Office - Excel

IT savvy

Job description

Our client in the Gaydon area is hiring a Administrator on an FTC to assist with a HR project expected to last until May 2026 with an immediate start.

Job Purpose

Provide administration support to the HR project team while always maintaining confidentiality.

Key Duties and Responsibilities

• Day to day admin support for the HR project team
• Monitor the shared email inbox and provide first line triage for any queries. Escalate second- and third-line queries to the appropriate team member
• Support the creation (and distribution if required) of documents (tracking version control)
• Co-ordinate the SharePoint site for document control
• Support the data management process
• Act as note taker in project meetings and support the tracking of actions to closure on excel
• Alongside the Project Co-ordinator, record and track Support the scheduling of all meetings and support the administration of the meeting invite process
• Support the HR Project team with recording and tracking meeting conclusions. Provide administration support to the team to ensure outcomes are documented and co-ordinate with the HR operations team to process effectively and efficiently in line with team operating standards
• Provide administrative support to the HR Project Team in conducting multiple Individual meetings, providing follow up on any outstanding issues as required.
• May be required to attend some consultation meetings and act as note taker

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Essential Experience

• Good office administration experience
• Previous experience working in a busy environment
• Previous experience dealing with volume administration (and using general office/ IT tools effectively to execute tasks)

Preferred Experience

Experience within a fast-paced HR Department

Required Skills/Behaviours

• Accuracy and attention to detail
• Organisations skills with the ability to prioritise tasks, working to tight deadlines
• Experience working as part of a team in a fast-paced environment
• Microsoft Office - Excel, Word experience is essential
• IT savvy
• Always maintain confidentiality

Working hours

Mon-Thurs 8.00am-5.00pm, Fri 8.00am-1.00pm

Salary

Salary circa 35k pa pro rata