Project Administrator

Your Construction Recruitment; Belfast City District; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Holiday allowance

Modern office environment

Training and career development

Job summary

Your Construction Recruitment is seeking a Projects Administrator for a fixed-term contract in Northern Ireland (office-based). You will support a busy project team with administrative duties and ensure documentation, meetings, and records are well organised.

Ideal candidates have previous administration experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment. This role offers a competitive salary and potential for permanency.

Qualifications

• Previous administration experience, ideally within construction or project-based environments.
• Strong knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time management skills with attention to detail.
• Confident written and verbal communication; ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administrative support to project managers and site teams.
• Organise meetings, prepare agendas, take minutes, and distribute actions.
• Maintain project trackers, contact lists, registers and project records.
• Prepare reports, presentations, and project documentation.
• Process site paperwork, timesheets and procurement information.
• Support document control, filing systems and handover documentation.
• Coordinate training records, site inductions and competency documents.
• Monitor shared inboxes and distribute project information promptly.
• Arrange meeting rooms, project appointments and site visits.
• Provide administrative support across multiple projects as needed.

Skills

Administrative experience

Microsoft Office

Organisational skills

Attention to detail

Communication skills

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Job Title: Projects Administrator
Location: Northern Ireland (Office-Based)
Salary: 28,000 - 30,000
Industry: Construction / Facilities Management

Our client is a leading organisation within the construction and facilities management sector, delivering high-quality projects across a diverse portfolio. Due to continued growth, they are looking to recruit an organised and proactive Projects Administrator to join their team on a fixed-term contract, with the potential for the role to become permanent.

This is an excellent opportunity to join a supportive business that values teamwork, professional development, and attention to detail while playing a key role in the successful delivery of major projects.

Job Overview:

We are currently recruiting for a Projects Administrator to provide administrative support across a busy project team. This is an ideal opportunity for someone with strong organisational skills and previous administration experience who thrives in a fast-paced environment.

Working closely with project managers and site teams, you will be responsible for coordinating project documentation, meetings, records, and communications, ensuring projects are supported efficiently from start to finish.

Key Responsibilities:

• Provide day-to-day administrative support to project managers and site teams.
• Organise meetings, prepare agendas, take minutes, and distribute action points.
• Maintain project trackers, contact lists, registers, and project records.
• Prepare reports, presentations, correspondence, and project documentation.
• Process site paperwork, delivery records, timesheets, and procurement information.
• Support document control, filing systems, and project handover documentation.
• Coordinate training records, site inductions, and competency documentation.
• Monitor shared inboxes and ensure project information is distributed promptly.
• Arrange meeting rooms, project appointments, and site visits as required.
• Provide administrative support across multiple projects when necessary.

Requirements:

• Previous administration experience, ideally within construction, engineering, facilities management, or a similar project-based environment.
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent organisational and time management skills.
• Strong attention to detail with the ability to maintain accurate records.
• Confident communication skills, both written and verbal.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.

Benefits:

• Competitive salary of 28,000 - 30,000.
• Fixed-term contract with the potential for a permanent position.
• Supportive and collaborative working environment.
• Opportunities for training and career development.
• Pension scheme and holiday allowance.
• Modern office environment.
• The opportunity to work alongside experienced project and engineering professionals on a variety of exciting projects.

Job Title: Projects Administrator
Location: Northern Ireland (Office-Based)
Salary: 28,000 - 30,000
Industry: Construction / Facilities Management