Project Administrator

Extension Recruitment; Gateshead; On-site; GBP 27,000 - 33,000; Full time

Job summary

Extension Recruitment is seeking a Project Administrator in Gateshead to provide essential coordination and administrative support across a busy project team.

You will work closely with project managers, engineers, suppliers and clients to keep projects on track from initial order through to completion, with a focus on organisation, accuracy and timely communications. This role offers a hands-on, collaborative environment and real scope to influence project delivery.

Qualifications

• Experience in project, sales, operations or office administration is preferred.
• Strong organisational skills and excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and relationship-building skills.
• Proactive approach and ownership of tasks to completion.

Responsibilities

• Creating and maintaining project files, documentation and trackers.
• Preparing order acknowledgements and project correspondence.
• Raising and monitoring purchase orders.
• Coordinating materials, deliveries, and project-related bookings.
• Supporting invoicing processes and resolving account queries.
• Compiling operation and maintenance manuals and handover documentation.
• Processing warranty calls and maintaining accurate records.

Skills

Strong organisational skills

Excellent communication

Excellent attention to detail

Tools

Microsoft 365

Job description

Job Title: Project Administrator

Location: Gateshead

Salary: £30,000pa

A growing project-led business is looking to appoint a Project Administrator to provide essential coordination and administrative support across a busy project team.

This is an excellent opportunity for an organised and proactive Project Administrator to join a collaborative environment where they will play a key role in keeping projects on track from initial order through to completion.

The Role

The Project Administrator will work closely with project managers, engineers, suppliers, clients and the finance team, supporting the smooth delivery of projects and ensuring key information is accurate and up to date.

• Creating and maintaining project files, documentation and trackers
• Preparing order acknowledgements and project correspondence
• Raising and monitoring purchase orders
• Coordinating materials, deliveries, accommodation and project-related bookings
• Supporting invoicing processes and resolving account queries
• Compiling operation and maintenance manuals and handover documentation
• Processing warranty calls and maintaining accurate records

About You

Experience within a project-led, engineering, construction or technical environment would be advantageous but is not essential.

• Previous experience within project, sales, operations or office administration
• Strong organisational skills and excellent attention to detail
• The ability to manage multiple priorities and meet deadlines
• Excellent communication and relationship-building skills
• Confidence using Microsoft 365, including Word, Excel, Outlook and Teams
• A proactive approach and the ability to take ownership of tasks through to completion

This Project Administrator role would suit a dependable and motivated individual looking to build a long-term career within a growing business where they can make a real impact.

We’re committed to promoting inclusive opportunities.