Project Admin & Document Control Specialist

Port of Dover; Dover; On-site; GBP 27,000 - 32,000; Full time

Benefits offered by this job

Generous contributory pension scheme

Discretionary annual bonus scheme

Private Health Care

Life assurance

Employee assistance programme

3rd party discounts

Cycle to work scheme

Benefits and reward platform

Free Parking

5 weeks annual leave + bank holidays (

Job summary

Port of Dover is seeking a highly organised Project Admin and Document Controller to support the Engineering Capital Delivery team. You will manage project documentation across a varied portfolio, ensuring audit trails, version control and timely reporting.

Key responsibilities include setting up SharePoint hubs, numbering documents, and coordinating submissions and reviews with project managers, consultants and contractors.

Qualifications

• Minimum 2 years' recent experience in a document control role, ideally within a project delivery environment.
• Experience within construction, engineering, infrastructure or the built environment sector.
• Understanding of ISO 9001 document control requirements.
• Experience with Electronic Document Management Systems (EDMS) or Common Data Environments (CDE).

Responsibilities

• Provide administrative support to project teams, including filing and maintaining key project communications.
• Manage document control processes and support continuous improvement initiatives.
• Set up and maintain SharePoint Project Hubs, including access permissions, filing structures and metadata.
• Assign document numbers using standardised coding structures and naming conventions.
• Support project teams with document submission and receipt requirements and processes.
• Upload and register project documentation within the EDMS.
• Maintain master document and deliverable registers with the EDMS.
• Conduct document quality, compliance and formatting checks.
• Manage document review workflows, tracking comments and recording approval statuses.
• Ensure complete audit trails, version control and document traceability.
• Control document distribution and ensure stakeholders have access to latest approved revisions.
• Produce reports and KPIs relating to document status, review timelines and project performance.

Skills

Organised

Attention to detail

Time management

Communication

Stakeholder management

Tools

SharePoint

Excel

Word

Outlook

EDMS

Job description

Port of Dover is seeking a highly organised Project Admin and Document Controller to support the Engineering Capital Delivery team. You will manage project documentation across a varied portfolio, ensuring audit trails, version control and timely reporting.

Key responsibilities include setting up SharePoint hubs, numbering documents, and coordinating submissions and reviews with project managers, consultants and contractors.