Lead Document Controller (Staff or Contract)

Apollo; Aberdeen City; On-site; GBP 65,000 - 90,000; Full time

Job summary

Apollo is seeking an experienced Lead Document Controller to support our project delivery teams and manage the document control function.

The ideal candidate will have a strong background in a Tier 2 engineering or EPCm environment, exceptional attention to detail, and the ability to lead document control activities in a fast-moving setting.

You will oversee MDRs, ensure compliance with client requirements, and drive improvements to the company's Document Management System (DMS) and SharePoint.

Qualifications

• 10+ years in a senior or lead document controller role
• Background in a Tier 2 engineering or EPCm project delivery environment
• Highly organised, diligent and reliable with excellent attention to detail
• Strong communication, coordination and stakeholder management skills
• Ability to manage multiple priorities, deadlines and document interfaces
• Experienced with DMS platforms: ProArc, Assai, PIMS, Laserfiche
• Familiar with client-specific documentation requirements in engineering/project delivery
• Experience developing or enhancing document management systems and processes
• Knowledge of engineering documentation workflows and project information management practices

Responsibilities

• Lead and manage the document control function across EPCm project delivery.
• Manage, maintain and assure project MDRs, ensuring accuracy and timely updates.
• Allocate, prioritise and oversee document control workload across the DCC team.
• Coordinate document submissions and returns across client interfaces, ensuring compliance with requirements.
• Review and QA outgoing documentation for accuracy, consistency and formatting.
• Oversee receipt, logging, filing, distribution and traceability of project documentation.
• Develop, improve and embed document control processes, standards and best practices.
• Develop and maintain the company's Document Management System (DMS)
• Manage and optimise SharePoint and other document management systems.

Skills

10+ years experience

Senior Lead Controller

Organised

Communication

Stakeholder management

Multiple priorities

DMS platforms

Client requirements

Document workflows

Project information mgmt

Tools

ProArc

Assai

PIMS

Laserfiche

Job description

We are seeking an experienced and highly organised Lead Document Controller to support our project delivery teams and manage the document control function. The ideal candidate will have a strong background working within a Tier 2 engineering or EPCm project delivery environment and will bring excellent attention to detail, communication skills, and the ability to lead document control activities in a fast-moving setting.

Key Responsibilities

• Lead and manage the document control function across EPCm project delivery.
• Manage, maintain and assure project MDRs, ensuring accuracy, ownership and timely updates.
• Allocate, prioritise and oversee document control workload across the DCC team.
• Coordinate document submissions and returns across multiple client interfaces, ensuring compliance with client requirements.
• Review and QA outgoing documentation to ensure accuracy, consistency and correct formatting.
• Oversee receipt, logging, filing, distribution and traceability of project documentation.
• Develop, improve and embed document control processes, standards and best practices.
• Develop, maintain, and continuously improve the company's Document Management System (DMS)
• Manage and optimise SharePoint and other relevant document management systems, supporting the team where required.

Skills & Experience

• Minimum 10 years’ experience in a Senior or Lead Document Controller role
• Background in a Tier 2 engineering or EPCm project delivery environment, with the ability to drive project document control activities (essential).
• Highly organised, diligent, and reliable, with excellent attention to detail.
• Strong communication, coordination and stakeholder management skills.
• Ability to manage multiple priorities, deadlines and document interfaces effectively.
• Experienced with industry-standard DMS platforms, including ProArc, Assai, PIMS, Laserfiche (or similar).
• Familiarity with client-specific documentation requirements in engineering or project delivery settings
• Experience developing or enhancing document management systems and processes
• Knowledge of engineering documentation workflows and project information management practices