Program Co-ordinator

ApotheCom; United Kingdom; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

A leading medical communications company is looking for a Program Coordinator to provide comprehensive administrative support. This role involves assisting teams with client requests, coordinating file management, and conducting research. The ideal candidate will have a Bachelor's degree and 1-2 years of project coordination experience, along with exceptional organizational and communication skills. The position offers a dynamic work environment and can be remote or hybrid from Yardley, PA.

Benefits

Health coverage

PTO

Attractive rewards package

Excellent training and development opportunities

Qualifications

• Bachelor's degree or 1-2 years of direct experience in project coordination.
• Strong organizational and critical thinking skills.
• Excellent written and verbal communication skills.
• Ability to perform basic research.
• Ability to work independently and in teams under deadlines.
• Professional and approachable demeanor.

Responsibilities

• Assist teams with client requests and needs.
• Coordinate electronic and paper file management.
• Conduct requested research.
• Help fulfill client deliverables.
• Monitor and update project status.
• Process client expenses and honoraria.

Skills

Organizational abilities

Communication skills

Basic research skills

Project management

Microsoft Office proficiency

Education

Bachelor's degree

1-2 years' project coordination experience

Tools

Datavision

Job description

ApotheCom is an exciting leader in the field of medical communications. Drawn together from several backgrounds including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media and design, we have the experience and all-round ability to conceive and deliver the best quality medical communications programs.

About the role

As part of the ApotheCom Client Services team, the Program Coordinator provides comprehensive team, administrative, and project support to ensure effective overall management of accounts and execution of deliverables. This role directly supports the Client Services Directors and Program Managers, and broader team members, to ensure that projects and services consistently meet client needs.

The Program Coordinator interacts with internal departments including Scientific, Creative, and Finance to assure that projects and deliverables are delivered on-time and within budget to the satisfaction of the client. This position can be remote or Hybrid out of our Yardely, PA office.

What you'll be doing

• Assist teams in addressing and responding to client requests and needs
• Coordinate electronic and paper file management, including resources and product files
• Conduct research as requested
• Help fulfill client deliverables, including securing meetings and submissions requirements
• Coordinate preparations for client status meetings and publication team meetings or other client meetings
• Monitor and update project status, including tracking projects, key messages, clinical trials, and contacts
• Process client expense and honoraria
• Coordinate revisions for client reports
• Contact and follow-up on status of projects/publications with clients and external authors as needed

About you

• Bachelor's degree or 1-2 years' direct experience in project coordination support in timeline and project management
• Organizational and critical thinking abilities
• Excellent written and verbal communication skills
• Ability to perform basic research
• Comfort with working both independently and as a member of a team, ability to manage a flexible workload, often under tight deadlines
• Possession of a professional, approachable, and flexible demeanor
• Strong computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), internet search engines. Datavision experience is a plus
• Familiarity with the medical/scientific publications industry, terminology and regulatory environment
• Health coverage
• PTO

Our Pledge

At ApotheCom, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

Benefits

ApotheCom can offer an attractive rewards package, excellent training and development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

Compensation

$50,000 - $65,000 USD