Product Administration Assistant - Wholesale

New Look Group; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading fashion brand is seeking a Product Administration Assistant to support the Buyer in managing a profitable range sold through the Marketplace model on Zalando. The role requires a passion for product and understanding of fashion trends. The successful candidate will handle data entry, manage orders, and contribute to trade decisions, all while enjoying various employee benefits including discounts and flexible working patterns.

Benefits

40% staff discount

Access to reward platform

Virtual GP access

Life assurance policy

Extra paid day off on birthday

Enhanced parental leave

Interest-free season ticket loans

Cycle2Work scheme

Qualifications

• Understanding of fashion trends and high street knowledge.
• Previous experience as a Buying Admin Assistant.

Responsibilities

• Support Buyer in delivering a profitable range.
• Manage outstanding orders and follow up.
• Contribute to trend and competitor analysis.

Skills

Accuracy

Fashion Trends

Product Passion

Education

Experience in Fashion/Retail

Job description

Product Administration Assistant - Wholesale

London, UK Req #2200

15 May 2025

We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK.

By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.

The Role:

The purpose of this role is to support the Buyer to deliver a profitable range that will be sold through the Marketplace model on Zalando.

WHATS IN IT FOR YOU:

• 40% staff discount plus friends & family discounts throughout the year
• Access to our reward platform for external discount and offers
• Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
• All employees are covered by our life assurance policy from day one
• Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year
• Enhanced maternity, paternity and adoption leave, and shared parental leave.
• Spread the cost of your commute with interest-free season ticket loans
• Do your bit for the environment and save money with our Cycle2Work scheme
• We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust

What you’ll be doing:

Buying

• Adding information to visual range plan and keeping up to date
• Manage outstanding orders and follow up with teams until raised
• Accuracy of data entry into critical path after sign off
• Dealing with issues arising with orders
• Taking ownership of finding solutions
• Assisting the team with supplier slippage management
• Actioning any order amendments under direction from the B&M team
• Supporting commitment through the weekly team updates, and feeding back to the Zalando team

Trading

• Basic understanding of trade reports
• Basic understanding of trade decisions
• Attending Team Trade meetings and present Top 10 best and worst sellers for that week
• Manage new in checks to ensure the product goes live on site with all correct pricing and attributes.
• An understanding of the New Look Customer on Zalando
• Actively contributing in trend and competitor analysis, making recommendations for changes or developments
• Ongoing familiarity of the competition’s product range
• Completing and reporting back on comp shops

Planning

• Strategy awareness at Group and Department Level
• Awareness of Brand Vision
• Managing daily /weekly tasks in line with Ways Of Working (WOW)
• Preparation for Departmental Meetings
  
  

Who you are:

• An understanding of fashion trends and knowledge of the high street
• Accuracy
• Demonstrates passion for Product
• Previous experience working in Fashion / Retail and / or as a Buying Admin Assistant

Why New Look?

We care about you and the planet and believe fashion should be a force for positive change . We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values.

We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.

We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.

Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure smooth applicationprocess.