Product Administration Assistant - Wholesale

New Look; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading fashion brand in London is seeking a Product Administration Assistant to support the Buyer in managing a profitable range for the Zalando Marketplace. The role involves data management, trading insights, and planning, requiring a keen eye for fashion trends and detail. Join a company that values inclusion, diversity, and employee growth with flexible working options and numerous perks.

Benefits

40% staff discount

Access to reward platform

Virtual GP access

Life assurance policy

Extra paid day off on birthday

Enhanced maternity/paternity leave

Interest-free season ticket loans

Cycle2Work scheme

Qualifications

• Experience as a Buying Admin Assistant.
• Knowledge of fashion trends and high street brands.

Responsibilities

• Support Buyer in delivering a profitable range.
• Manage outstanding orders and follow up with teams.
• Assist with supplier slippage management.

Skills

Attention to Detail

Knowledge of Fashion Trends

Passion for Product

Education

Experience in Fashion/Retail

Job description

Product Administration Assistant - Wholesale

London, UK Req #2200

15 May 2025

We’re the feel-good fashion brand making style accessible and fun for over 55 years, available on our website, mobile app, and through over 300 stores in the UK.

By living our values — we play to win, are customer obsessed, are one, and it starts with me — we deliver That New Look Feeling for our customers and each other.

The Role:

The purpose of this role is to support the Buyer in delivering a profitable range sold through the Marketplace model on Zalando.

WHAT'S IN IT FOR YOU:

• 40% staff discount plus friends & family discounts throughout the year
• Access to our reward platform for external discounts and offers
• Virtual GP access for you and your children — speak to a doctor at your convenience
• Life assurance coverage from day one
• Option to buy additional holiday entitlement
• Extra paid day off on your birthday
• Enhanced maternity, paternity, adoption, and shared parental leave
• Interest-free season ticket loans for your commute
• Cycle2Work scheme to promote eco-friendly travel and savings
• Partnership with the Retail Trust and Fashion & Textile Children's Trust

Key Responsibilities:

Buying

• Update visual range plans and monitor progress
• Manage outstanding orders and coordinate with teams until completion
• Ensure accurate data entry into critical path post-approval
• Address issues with orders promptly
• Take ownership of finding solutions
• Assist with supplier slippage management
• Implement order amendments under B&M team guidance
• Support weekly updates and communicate with Zalando team

Trading

• Understand trade reports and decisions
• Participate in team trade meetings, presenting top and bottom sellers
• Ensure new products go live with correct pricing and attributes
• Understand the New Look customer on Zalando
• Contribute to trend and competitor analysis, providing recommendations
• Monitor competitors’ product ranges
• Complete and report on competitor shops

Planning

• Align with Group and Department strategies
• Understand Brand Vision
• Manage daily and weekly tasks per Ways Of Working (WOW)
• Prepare for departmental meetings

Who You Are:

• Knowledge of fashion trends and high street brands
• Accurate and detail-oriented
• Passionate about product
• Experience in fashion/retail or as a Buying Admin Assistant

Why Choose New Look?

We care about our people and the planet, believing fashion can be a force for positive change. We celebrate diversity and inclusion, fostering an inclusive culture and supporting your development through training and progression opportunities.

We offer flexible working arrangements and are happy to discuss specific patterns that suit your needs.

Please submit your CV in simple format (e.g., Microsoft Word) to ensure a smooth application process.