Procurement & Facilities Administrator

Foxtons Estate Agents; United Kingdom; Remote; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Training & development

Career progression

Volunteering day

Wellbeing package

Parental leave

Team events

Diversity networks

Birthday day off

Job summary

Foxtons Estate Agents is seeking an Administration Assistant to support the Procurement & Facilities team. This role offers exposure to a wide range of business functions and is ideal for someone who enjoys staying organised and solving problems in a busy team.

You’ll assist with general admin, procurement processes, and facilities management across the business, with training provided. A flexible, proactive attitude and strong communication are essential.

Qualifications

• Excellent numeracy and literacy skills.
• Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Previous experience in an administration, operations, or finance environment is beneficial but not essential, as full training will be provided.
• Strong organisational and communication skills.

Responsibilities

• Providing general administrative support, including managing emails, telephone enquiries, and data entry.
• Assisting with procurement processes and supplier administration.
• Supporting facilities management activities across the business.
• Monitoring and managing issues reported through our facilities software platform, MaintainX.
• Processing approved purchase requests and raising purchase orders.
• Recording and processing supplier invoices for payment accurately and efficiently.
• Building strong working relationships with internal departments, contractors, and suppliers.
• Responding to queries promptly and maintaining accurate records.
• Coordinating with contractors and suppliers as required.
• Keeping stakeholders informed and ensuring effective communication across the team.
• Providing support and cover for colleagues when needed.
• Assisting with ad hoc projects and administrative tasks.

Job description

Foxtons Estate Agents is seeking an Administration Assistant to support the Procurement & Facilities team. This role offers exposure to a wide range of business functions and is ideal for someone who enjoys staying organised and solving problems in a busy team.

You’ll assist with general admin, procurement processes, and facilities management across the business, with training provided. A flexible, proactive attitude and strong communication are essential.