Procurement & Facilities Admin Specialist

Foxtons Estate Agents; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Comprehensive training programme

Great career opportunities

One paid work day to volunteer for a -

Birthday day off

Well-being package

Enhanced parental policies

Job summary

Foxtons Estate Agents in London is seeking an Administration Assistant to support the Procurement & Facilities team. This role offers entry into the property industry with broad admin duties in a fast-paced department.

You will assist with general admin, procurement, and facilities tasks, manage purchase orders and invoices, and build relationships with stakeholders. A friendly, proactive, and team-oriented attitude is essential.

Qualifications

• Excellent numeracy and literacy skills
• Good working knowledge of Microsoft Office, Word, Excel and Outlook
• Experience of working in a busy administration or finance environment would be an advantage but is not essential

Responsibilities

• Provide support to the Procurement and Facilities team including but not limited to: General office & admin tasks (emails, telephone calls, data input)
• General Procurement tasks
• General Facilities tasks including monitoring internal software solution (MaintainX)
• Process approved purchase requests and raise associated purchase orders
• Process and record supplier invoices promptly for payment
• Build working relationships with internal & external stakeholders
• Respond to queries in a timely manner and keep accurate records
• Liaise with contractors or suppliers as directed
• Communicate with the team to ensure everyone is kept up to date
• Provide assistance to help cover other members of the team as and when required
• Any ad hoc duties as required

Skills

Admin tasks

Microsoft Office

Data entry

Communication skills

Organisational skills

Tools

MaintainX

Excel

Outlook

Word

Job description

Foxtons Estate Agents in London is seeking an Administration Assistant to support the Procurement & Facilities team. This role offers entry into the property industry with broad admin duties in a fast-paced department.

You will assist with general admin, procurement, and facilities tasks, manage purchase orders and invoices, and build relationships with stakeholders. A friendly, proactive, and team-oriented attitude is essential.