Administration Assistant – Procurement & Facilities

Foxtons Estate Agents; Greater London; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Comprehensive training programme

Great career opportunities

One paid work day to volunteer for a -

Birthday day off

Well-being package

Enhanced parental policies

Job summary

Foxtons Estate Agents in London is seeking an Administration Assistant to support the Procurement & Facilities team. This role offers entry into the property industry with broad admin duties in a fast-paced department.

You will assist with general admin, procurement, and facilities tasks, manage purchase orders and invoices, and build relationships with stakeholders. A friendly, proactive, and team-oriented attitude is essential.

Qualifications

• Excellent numeracy and literacy skills
• Good working knowledge of Microsoft Office, Word, Excel and Outlook
• Experience of working in a busy administration or finance environment would be an advantage but is not essential

Responsibilities

• Provide support to the Procurement and Facilities team including but not limited to: General office & admin tasks (emails, telephone calls, data input)
• General Procurement tasks
• General Facilities tasks including monitoring internal software solution (MaintainX)
• Process approved purchase requests and raise associated purchase orders
• Process and record supplier invoices promptly for payment
• Build working relationships with internal & external stakeholders
• Respond to queries in a timely manner and keep accurate records
• Liaise with contractors or suppliers as directed
• Communicate with the team to ensure everyone is kept up to date
• Provide assistance to help cover other members of the team as and when required
• Any ad hoc duties as required

Skills

Admin tasks

Microsoft Office

Data entry

Communication skills

Organisational skills

Tools

MaintainX

Excel

Outlook

Word

Job description

About The Role

The opportunity has arisen to join London's leading estate agent as an Administration Assistant to support the Procurement & Facilities team. This is a great opportunity for someone keen to get into the property industry and/or gain administration experience in a really exciting and fast-paced department.

Responsibilities

Provide support to the Procurement and Facilities team including but not limited to:

• General office & admin tasks - emails, telephone calls, data input.
• General Procurement tasks
• General Facilities tasks including monitoring internal software solution for reporting issues (MaintainX)
• Process approved purchase requests and raise associated purchase orders
• Process and record supplier invoices promptly for payment
• Build working relationships with internal & external stakeholders
• Respond to queries in a timely manner and keep accurate records
• Liaise with contractors or suppliers as directed
• Communicate with the team to ensure everyone is kept up to date
• Provide assistance to help cover other members of the team as and when required
• Any ad hoc duties as required

WE OFFER

• Comprehensive, ongoing training programme
• Great career opportunities
• Exposure to diverse aspects of the business
• Vibrant company culture including paid-for social events
• Diversity and inclusion networks
• One paid work day a year to volunteer for a charity of your choice and an extra day off for your birthday!
• Well-being package including enhanced sick pay, free confidential counselling helpline, Mental Health First Aiders, and access to a coaching platform
• Enhanced parental policies, including generous shared parental leave

About You

• Good organisational and time management skills, with ability to multi-task
• Good interpersonal and communication skills
• Motivated and positive, with a 'can-do' attitude
• Strong team player, with a readiness to 'muck in' but with the ability to work independently, using own initiative when required
• Keen attention to detail
• Flexible, with a willingness to tackle a variety of duties and to learn new skills
• Reliable and responsible with a friendly and approachable manner

EDUCATION, SKILLS & EXPERIENCE

• Excellent numeracy and literacy skills
• Good working knowledge of Microsoft Office, Word, Excel and Outlook
• Experience of working in a busy administration or finance environment would be an advantage but is not essential

About The Company

At Foxtons, we're famous for setting the standard in property. We do this by hiring brilliant people to help achieve our goal of being the best place for our customers to find their dream home or unlock the value of their property investment.

Over the last 40 years we've built a network of over 60 branches and a strong operational infrastructure that enables our teams to achieve the highest standards in delivering exceptional service to our customers. Award-winning training ensures our teams have the strong local expertise that our customers expect from us, while our market-leading technology empowers all our staff to provide the best customer experience possible.