Processing Assistant

Wates; Greater London; On-site; GBP 23,000 - 32,000; Full time

Job summary

WPS is seeking an Invoicing Assistant to join its team in Finsbury Park. You will be responsible for end-to-end processing of supplier invoices, ensuring accurate recording, approvals, and timely payments in line with terms.

The role requires excellent organisation, attention to detail, and the ability to work under pressure in a fast-paced finance environment. You will interact with suppliers and internal teams to maintain records and support month-end activities.

Qualifications

• Experience in invoice processing, accounts payable, or finance administration.
• High accuracy and attention to detail under tight deadlines.
• Experience handling high volumes of invoices and mounting documentation.
• Strong organisational and prioritisation abilities.
• Good communication with suppliers and internal teams.

Responsibilities

• Process high volumes of supplier invoices accurately and efficiently.
• Match purchase orders, invoices, and supporting documents.
• Investigate and resolve invoice discrepancies and supplier queries.
• Ensure costs are correctly coded and allocated in financial systems.
• Liaise with suppliers and internal stakeholders to secure timely approvals.
• Support payment runs and month-end activities.

Skills

Organisational skills

Attention to detail

Multitasking

Communication

Time management

Tools

Excel

COINS

Job description

Are you highly organised, detail-oriented, and experienced in processing invoices within a fast-paced environment? WPS is looking for an Invoicing Assistant to join our team in Finsbury Park and play a key role in ensuring accurate and timely invoice processing across the business., Reporting to the Processing Manager, you'll be responsible for the end-to-end processing of supplier invoices, ensuring all invoices are accurately recorded, approved, and paid within agreed timescales. You'll work closely with suppliers, operational teams, and finance colleagues to resolve invoice queries, maintain accurate financial records, and support the smooth running of the Accounts Payable function.

Key Responsibilities

• Process high volumes of supplier invoices accurately and efficiently
• Match purchase orders, invoices, and supporting documentation
• Investigate and resolve invoice discrepancies and supplier queries
• Ensure costs are correctly coded and allocated within financial systems
• Reconcile supplier statements and maintain accurate records
• Liaise with suppliers and internal stakeholders to ensure timely invoice approvals
• Support payment runs and ensure suppliers are paid in line with agreed terms
• Assist with month-end activities, reporting requirements, and audit requests
• Identify opportunities to improve invoicing processes and drive efficiencies
• Maintain accurate records and ensure compliance with company procedures

Key Requirements

• Previous experience in Invoice Processing, Accounts Payable, Purchase Ledger, or Finance Administration
• Strong attention to detail and high levels of accuracy
• Experience working with high volumes of invoices
• Excellent organisational skills and ability to prioritise workloads effectively
• Strong communication skills and confidence liaising with suppliers and colleagues
• Proficient in Microsoft Office, particularly Excel
• Ability to work to deadlines in a fast-paced environment

Desirable

• Experience using COINS or similar finance systems
• Construction, property, housing, or maintenance sector experience
• Understanding of purchase order and invoice matching processes
• Experience supporting month-end finance activities

At WPS, you'll join a supportive and collaborative team where accuracy, customer service, and continuous improvement are highly valued. This is an excellent opportunity for someone looking to build a long-term career within finance and accounts payable while