Processing Assistant

WPS; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

WPS in London is seeking an Invoicing Assistant to join the Processing team in Finsbury Park. You will handle end-to-end supplier invoice processing, ensuring accuracy and timeliness.

Reporting to the Processing Manager, you will work with suppliers and internal teams to resolve queries, code costs, and support month-end activities. This role suits organized candidates with Excel proficiency and a sharp eye for detail. DBS checks may apply at offer stage.

Qualifications

• Previous experience in Invoice Processing, Accounts Payable, Purchase Ledger, or Finance Administration.
• Strong attention to detail and high levels of accuracy.
• Experience working with high volumes of invoices.
• Excellent organisational skills and ability to prioritise workloads effectively.
• Strong communication skills and confidence liaising with suppliers and colleagues.
• Proficient in Microsoft Office, particularly Excel.
• Ability to work to deadlines in a fast-paced environment.

Responsibilities

• Process high volumes of supplier invoices accurately and efficiently.
• Match purchase orders, invoices, and supporting documentation.
• Investigate and resolve invoice discrepancies and supplier queries.
• Ensure costs are correctly coded and allocated within financial systems.
• Reconcile supplier statements and maintain accurate records.
• Liaise with suppliers and internal stakeholders to ensure timely invoice approvals.
• Support payment runs and ensure suppliers are paid in line with agreed terms.
• Assist with month-end activities, reporting requirements, and audit requests.
• Identify opportunities to improve invoicing processes and drive efficiencies.
• Maintain accurate records and ensure compliance with company procedures.

Skills

Invoice processing

Accounts payable

Attention to detail

High-volume invoicing

Microsoft Excel

Time management

Communication with suppliers

Tools

COINS or similar finance system

Job description

Processing Invoicing Assistant

Finsbury Park, London | WPS

Are you highly organised, detail-oriented, and experienced in processing invoices within a fast-paced environment? WPS is looking for an Invoicing Assistant to join our team in Finsbury Park and play a key role in ensuring accurate and timely invoice processing across the business.

The Role

Reporting to the Processing Manager, you'll be responsible for the end-to-end processing of supplier invoices, ensuring all invoices are accurately recorded, approved, and paid within agreed timescales.

You’ll work closely with suppliers, operational teams, and finance colleagues to resolve invoice queries, maintain accurate financial records, and support the smooth running of the Accounts Payable function.

Key Responsibilities

• Process high volumes of supplier invoices accurately and efficiently
• Match purchase orders, invoices, and supporting documentation
• Investigate and resolve invoice discrepancies and supplier queries
• Ensure costs are correctly coded and allocated within financial systems
• Reconcile supplier statements and maintain accurate records
• Liaise with suppliers and internal stakeholders to ensure timely invoice approvals
• Support payment runs and ensure suppliers are paid in line with agreed terms
• Assist with month-end activities, reporting requirements, and audit requests
• Identify opportunities to improve invoicing processes and drive efficiencies
• Maintain accurate records and ensure compliance with company procedures

About You

Essential

• Previous experience in Invoice Processing, Accounts Payable, Purchase Ledger, or Finance Administration
• Strong attention to detail and high levels of accuracy
• Experience working with high volumes of invoices
• Excellent organisational skills and ability to prioritise workloads effectively
• Strong communication skills and confidence liaising with suppliers and colleagues
• Proficient in Microsoft Office, particularly Excel
• Ability to work to deadlines in a fast-paced environment

Desirable

• Experience using COINS or similar finance systems
• Construction, property, housing, or maintenance sector experience
• Understanding of purchase order and invoice matching processes
• Experience supporting month-end finance activities

Why Join WPS?

At WPS, you'll join a supportive and collaborative team where accuracy, customer service, and continuous improvement are highly valued. This is an excellent opportunity for someone looking to build a long-term career within finance and accounts payable while contributing to the success of a growing business.

Given the nature of this position, you will need to undergo a Standard Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

Our Commitments

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]