Proactive Office Administrator for Engineering Ops

RHA Recruitment Solutions; Stafford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Permanent role

Mon-Fri

Supportive team

Career growth

Job summary

RHA Recruitment Solutions is seeking an organized Administrator to support multiple departments from our Stoke-on-Trent base. The role focuses on office coordination, document management, diary management and reporting to keep business operations running smoothly.

The ideal candidate will be proactive, detail-oriented and capable of managing competing priorities in a fast-paced environment, with strong communication skills and solid experience in office administration.

Qualifications

• Proactive and forward-thinking in their approach, highly organised with excellent attention to detail.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong communicators who can confidently collaborate across all levels of the business.
• Professional, dependable and able to work with minimal supervision.
• Confident using Microsoft Office applications including Word, Excel and Outlook.
• Experienced in administration, office support or business support roles.
• Experiene of proof reading, report writing and Microsoft Office (incl PowerPoint)
• Able to demonstrate strong document-writing and organisational skills.

Responsibilities

• Managing incoming telephone calls and responding to emails professionally and efficiently.
• Processing purchase orders and maintaining accurate records.
• Producing reports (internal and external) and supporting management with administrative tasks.
• Creating, updating and maintaining business documents and correspondence whilst aintaining organised electronic and hard-copy filing systems.
• Coordinating diaries, meetings and appointments for management teams.
• Arranging travel, accommodation and associated logistics when required.
• Supporting the management of office and operational supplies.
• Ensuring documentation is stored, controlled and maintained in line with company procedures.
• Liaising effectively with suppliers, customers and internal departments.
• Providing general administrative support to support business operations.
• Identifying opportunities to improve administrative processes and efficiency.

Skills

Organised

Proactive

Strong communicator

Diary management

Office support

Proofreading

Report writing

Tools

Microsoft Office

PowerPoint

ERP/MRP systems

Job description

RHA Recruitment Solutions is seeking an organized Administrator to support multiple departments from our Stoke-on-Trent base. The role focuses on office coordination, document management, diary management and reporting to keep business operations running smoothly.

The ideal candidate will be proactive, detail-oriented and capable of managing competing priorities in a fast-paced environment, with strong communication skills and solid experience in office administration.