Administrator

RHA Recruitment Solutions; Stafford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Permanent role

Mon-Fri

Supportive team

Career growth

Job summary

RHA Recruitment Solutions is seeking an organized Administrator to support multiple departments from our Stoke-on-Trent base. The role focuses on office coordination, document management, diary management and reporting to keep business operations running smoothly.

The ideal candidate will be proactive, detail-oriented and capable of managing competing priorities in a fast-paced environment, with strong communication skills and solid experience in office administration.

Qualifications

• Proactive and forward-thinking in their approach, highly organised with excellent attention to detail.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong communicators who can confidently collaborate across all levels of the business.
• Professional, dependable and able to work with minimal supervision.
• Confident using Microsoft Office applications including Word, Excel and Outlook.
• Experienced in administration, office support or business support roles.
• Experiene of proof reading, report writing and Microsoft Office (incl PowerPoint)
• Able to demonstrate strong document-writing and organisational skills.

Responsibilities

• Managing incoming telephone calls and responding to emails professionally and efficiently.
• Processing purchase orders and maintaining accurate records.
• Producing reports (internal and external) and supporting management with administrative tasks.
• Creating, updating and maintaining business documents and correspondence whilst aintaining organised electronic and hard-copy filing systems.
• Coordinating diaries, meetings and appointments for management teams.
• Arranging travel, accommodation and associated logistics when required.
• Supporting the management of office and operational supplies.
• Ensuring documentation is stored, controlled and maintained in line with company procedures.
• Liaising effectively with suppliers, customers and internal departments.
• Providing general administrative support to support business operations.
• Identifying opportunities to improve administrative processes and efficiency.

Skills

Organised

Proactive

Strong communicator

Diary management

Office support

Proofreading

Report writing

Tools

Microsoft Office

PowerPoint

ERP/MRP systems

Job description

Administrator - Immediate Start Stoke-on-Trent

About the Opportunity

RHA Recruitment Solutions are proud to be supporting a well-established and growing engineering business based in Stoke on Trent, in the search for a highly organised and proactive Administrator.

This is an excellent opportunity for an experienced administration professional who enjoys being at the centre of a busy operation, supporting multiple departments and helping keep business processes running smoothly. We are looking for someone who naturally takes ownership, thinks ahead, anticipates business needs, and enjoys working collaboratively within a professional team environment.

The successful candidate will become a key part of the business, providing vital administrative support across a variety of functions including office coordination, document management, reporting, diary management, communications and operational support.

Key Responsibilities

• Managing incoming telephone calls and responding to emails professionally and efficiently.

• Processing purchase orders and maintaining accurate records.

• Producing reports (internal and external) and supporting management with administrative tasks.

• Creating, updating and maintaining business documents and correspondence whilst aintaining organised electronic and hard-copy filing systems.

• Coordinating diaries, meetings and appointments for management teams.

• Arranging travel, accommodation and associated logistics when required.

• Supporting the management of office and operational supplies.

• Ensuring documentation is stored, controlled and maintained in line with company procedures.

• Liaising effectively with suppliers, customers and internal departments.

• Providing general administrative support to support business operations.

• Identifying opportunities to improve administrative processes and efficiency.

What We're Looking For

We are keen to speak with candidates who are:

• Proactive and forward-thinking in their approach, highly organised with excellent attention to detail.

• Comfortable managing multiple priorities in a fast-paced environment.

• Strong communicators who can confidently collaborate across all levels of the business.

• Professional, dependable and able to work with minimal supervision.

• Confident using Microsoft Office applications including Word, Excel and Outlook.

• Experienced in administration, office support or business support roles.

• Experiene of proof reading, report writing and Microsoft Office (incl PowerPoint)

• Able to demonstrate strong document-writing and organisational skills.

Desirable Skills

While not essential, candidates with experience in the following will be at an advantage:

• Stock control and inventory management.

• Purchasing administration.

• Engineering or manufacturing sector experience.

• Working with ERP, MRP or stock management systems.

What's on Offer?

• Permanent - Monday to Friday position.

• Working for a people focused business

• Stable and growing engineering business, offering a supportive and collaborative working environment

• Opportunity to become a key member of the team.

• Varied and engaging role with long-term career potential.

• Competitive salary and benefits package.

Why Apply?

If you are an organised and proactive Administrator who enjoys taking ownership, supporting teams and making a real impact on business operations, we would love to hear from you.